Finance and Accounting Coordinator

Daughters of Charity Ministries; Emmitsburg (MD); On-site; USD 50,000 - 55,000; Part time

Job summary

Seton Center, Inc. seeks a Finance and Accounting Coordinator to oversee daily financial operations, ensure accurate reporting, and support budgeting and regulatory compliance. The role supports the Executive Director and the Board in maintaining financial health.

Responsibilities include monthly/annual reporting, grant tracking, bank reconciliations, and coordination with auditors. Part-time, 15 hours per week, with a salary of $50,000–$55,000 annually.

Qualifications

• High school diploma required; associate degree preferred or equivalent experience.
• Experience with QuickBooks and basic bookkeeping is essential.
• Proficiency with Microsoft Office Suite and Outlook is required.
• Strong confidentiality and professional boundaries are essential.

Responsibilities

• Oversee daily financial operations and reporting.
• Prepare monthly and annual financial statements and budget reports.
• Manage grant tracking and program balances.
• Coordinate with auditors and tax preparers for annual filings.
• Maintain accurate electronic records and bank reconciliations.

Skills

QuickBooks

Microsoft Office

Outlook

Bookkeeping

Confidentiality

Collaboration

Education

High School Diploma

Associate's Degree preferred

Tools

QuickBooks

Microsoft Office

Job description

Seton Center, Inc's mission is to work with our neighbors to build a hopeful future, in the spirit of Saint Elizabeth Ann Seton, through a focus on the well-being of the whole person. The Seton Center is currently looking for a Finance and Accounting Coordinator.

Position Summary:

The Finance and Accounting Coordinator oversees the day-to-day financial operations of Seton Center, Inc., ensuring accurate reporting, effective budget management, and regulatory compliance. This position supports the Executive Director and Board of Directors in maintaining the organization's financial health and contributes to strategic planning and operational reviews.

Duties and Responsibilities:

Weekly:

• Make bank deposits for the Seton Center Thrift Store and Outreach Office.
• Manage calendars for meeting rooms, conferences, and external events.
• Maintain accurate electronic records of all receipts, including gift cards.
• Organize and update electronic records and files in the shared drive as directed.
• Prepare and replenish petty cash as needed.
• Prepare documents in Word or Excel as requested by the Executive Director.

Monthly:

• Meet with the Executive Director to review and present the monthly Profit & Loss Statement and Balance Sheet.
• Prepare and present monthly reports comparing financial results to the budget.
• Support the Executive Director with financial oversight, including performance analysis, expense allocation, and preparing financial presentations for the Board and committees.
• Process credit card reconciliations with the Executive Director.
• Track and reconcile all gift card activities, and update spreadsheets for Helping Hands, Community Education, Fundraising, CCMF, and other programs.
• Process check requests.
• Record bank deposits, ACH deposits, expenses, and check requests in QuickBooks; upload invoices as needed.
• Monitor online bank activity daily to detect and prevent fraudulent transactions.
• Review monthly bank statements and verify all transactions are recorded in QuickBooks.
• Maintain payment records to support grant reporting and other projects.

Quarterly:

• Provide regular financial reports to the Board of Directors, Finance Committee, and key stakeholders.
• Prepare and distribute agendas and reports for quarterly Finance Committee meetings and attend these meetings in person.
• Review investment strategies and policies and recommend changes as needed.
• Maintain office supply inventory by checking stock and organizing supplies.

Annually:

• Assist with the preparation and submission of annual financial and tax reports to external agencies.
• Coordinate with internal and external auditors and tax preparers for the annual audit and Form 990 submission.
• Participate in operational reviews, store audits, and strategic planning sessions, with on-site presence required.
• With the Executive Director, coordinate and monitor the annual budgeting process.
• Set up new grants in QuickBooks and track balances using Excel spreadsheets.

As Needed:

• Provide administrative support to the Board of Directors as requested by the Executive Director.
• Maintain confidentiality of information obtained through Seton Center and exercise discretion when handling sensitive or privileged information.
• Oversee office equipment by troubleshooting issues and coordinating repairs.
• Other duties as assigned.

Qualifications:

• High School Diploma required (Associate's Degree preferred) or minimum 5 years of relevant experience.
• Experience with QuickBooks required.
• Proficiency with Microsoft Office Suite and Outlook.
• Strong basic bookkeeping skills.
• Excellent collaborative and interpersonal skills.
• Demonstrates ability to maintain confidentiality and professional boundaries.

Organizational Relationships:

• Reports to: Executive Director; with oversight by Treasurer of the Board
• Works closely with: Board of Directors, Operations Manager, Marketing/Volunteer Manager, Development Manager, Community Education and Outreach Manager & Coordinator.

Hours:

15 hours per week, non-exempt

Salary Range:

$50,000 - $55,000 annually