Finance Administrator & Bookkeeper

BROGAV Solutions; Ramsey (MN); Híbrido; USD 31.200 - 45.500; A tiempo parcial

Descripción de la vacante

BROGAV Solutions is seeking a Finance Administrator in Ramsey, MN to support day-to-day bookkeeping and financial operations. The role emphasizes accuracy, process design, and scalable systems in a fast-growing technology company.

Starting as a part-time position (20-25 hrs per week, in-office) with compensation of $30–$35 per hour, the role offers growth into a full-time position as the company expands, including payroll support, onboarding, compliance tasks, and broader finance

Formación

• Minimum 3 years of bookkeeping or finance administration experience is preferred.
• Strong QuickBooks Online experience required.
• Experience with accounts payable, accounts receivable, and general bookkeeping processes.
• Experience with payroll administration or HR-related administrative support is a plus.

Responsabilidades

• Enter vendor bills and invoices into QuickBooks Online and maintain vendor records.
• Match purchase orders, invoices, receipts, and supporting documentation while identifying missing information.
• Manage vendor credits, payment inquiries, W-9 documentation, and year-end 1099 preparation.
• Create and distribute customer invoices accurately and on time while maintaining billing records and tracking systems.
• Apply customer payments, record deposits, and maintain accurate accounts receivable records.
• Monitor past-due accounts, send collection reminders, prepare aging reports, and resolve payment discrepancies.
• Download, review, and process daily banking activity through QuickBooks Online bank feeds.
• Assist with bank and credit card reconciliations and maintain accurate cash transaction records.
• Review employee expense reports, collect supporting documentation, and code expenses to the appropriate general ledger accounts.
• Process approved reimbursements and assist with payroll-related expense administration.
• Maintain accurate financial records in QuickBooks Online, including transaction coding and general ledger maintenance.
• Assist with account reconciliations, month-end activities, and documentation management.
• Ensure financial data is accurate, complete, and consistently maintained across accounting systems.
• Set up and maintain customer and vendor records, including credit applications and COIs.
• Monitor accounting email communications and respond to routine inquiries.
• Organize, scan, file, and maintain accounting documentation and procedures.
• Serve as a backup resource for payroll processing and payroll administration as needed.
• Assist with new hire onboarding paperwork and related administrative processes.
• Support sales tax reporting, compliance, and filing activities as needs evolve.

Conocimientos

Bookkeeping

Accounts Payable

Accounts Receivable

Organizational skills

Attention to detail

Time management

Communication

Herramientas

QuickBooks Online

Excel

Microsoft Office

Descripción del empleo

Compensation: $30-$35 per hour; Schedule: Approximately 20-25 hours per week; Location: In-Office; Growth Opportunity: This role is expected to evolve as the company grows and may develop into a fulltime finance position with increasing responsibility.

Help Build the Financial Foundation of a High-Growth Technology Company!

BROGAV Solutions is one of the fastest-growing companies in the data center infrastructure industry. As we continue our rapid growth, we are looking for a highly organized and detail-oriented Finance Administrator to help support and scale our financial operations. This is more than a traditional bookkeeping position. The right candidate will play a key role in building the processes, systems, and financial infrastructure needed to support a company experiencing significant year-over-year growth. Working directly with company leadership and the Finance Manager, you'll help manage the day-to-day accounting activities that keep the business running while gaining exposure to the operational and financial challenges of a rapidly expanding organization. As the company continues to grow, this role is expected to expand beyond traditional bookkeeping responsibilities and provide exposure to payroll administration, onboarding support, compliance activities, and other finance and operational functions. If you're looking for a role where your work matters, your ideas are valued, and there is a clear path for professional growth, we'd love to meet you.

Key Responsibilities

Accounts Payable

• Enter vendor bills and invoices into QuickBooks Online and maintain accurate vendor records.
• Match purchase orders, invoices, receipts, and supporting documentation while identifying missing information.
• Manage vendor credits, payment inquiries, W-9 documentation, and year-end 1099 preparation.

Accounts Receivable

• Create and distribute customer invoices accurately and on time while maintaining billing records and tracking systems.
• Apply customer payments, record deposits, and maintain accurate accounts receivable records.
• Monitor past-due accounts, send collection reminders, prepare aging reports, and resolve payment discrepancies.

Banking & Cash Management

• Download, review, and process daily banking activity through QuickBooks Online bank feeds.
• Assist with bank and credit card reconciliations and maintain accurate cash transaction records.
• Ensure customer payments and deposits are properly recorded and applied.

Expense Management

• Review employee expense reports, collect supporting documentation, and code expenses to the appropriate general ledger accounts.
• Process approved reimbursements and assist with payroll-related expense administration.

General Bookkeeping

• Maintain accurate financial records in QuickBooks Online, including transaction coding and general ledger maintenance.
• Assist with account reconciliations, month-end activities, and documentation management.
• Ensure financial data is accurate, complete, and consistently maintained across accounting systems.

Administrative Finance Support

• Set up and maintain customer and vendor records, including credit applications and certificates of insurance (COIs).
• Monitor accounting email communications and respond to routine customer and vendor inquiries.
• Organize, scan, file, and maintain accounting documentation and procedures.
• Serve as a backup resource for payroll processing and payroll administration as needed.
• Assist with new hire onboarding paperwork, employee documentation, and related administrative processes.
• Support sales tax reporting, compliance, and filing activities as company needs evolve and responsibilities expand.

Success in This Role

• Customer invoices are issued accurately and promptly.
• Vendor bills are processed accurately and on time.
• Accounts receivable balances remain current and collections are proactively managed.
• Bank and credit card transactions are properly recorded and reconciled.
• Financial records are organized, accurate, and audit-ready.
• Vendors, customers, and internal team members receive responsive support.

Qualifications

• Minimum 3 years of bookkeeping, accounting support, or finance administration experience.
• Strong QuickBooks Online experience required.
• Experience with accounts payable, accounts receivable, and general bookkeeping processes.
• Experience processing invoices, reconciliations, collections, and financial recordkeeping.
• Familiarity with payroll administration, employee onboarding documentation, or HR-related administrative support preferred.
• Experience supporting sales tax reporting or multi-state business operations is a plus.
• Proficiency with Microsoft Excel and Microsoft Office.
• Strong organizational and time-management skills.
• High attention to detail and accuracy.

Why Join BROGAV?

Join a company in growth mode and help build the financial foundation for our next stage of success. This role offers the opportunity to work closely with leadership, make a meaningful impact, and contribute to a fast-growing organization. While the position begins as part-time, we expect it to grow alongside the company and develop into a full-time opportunity for the right person.