Finance Administrator

American Arbitration Association; United States; Hybrid; USD 52,000 - 56,000; Full time

Benefits offered by this job

Health coverage

Student loan repayment

403(b) retirement plan (strong match)

Discounted pet insurance

Generous PTO

Job summary

American Arbitration Association in the United States is seeking a Finance Administrator to support arbitration and mediation case finances, perform clerical duties, and ensure accurate financial data recording. This hybrid role requires residency within 125 miles of an assigned office; compensation is location-based with incentives, and benefits include medical, dental, retirement, and more.

You will review invoices, reconcile end-of-case finances, and collaborate with staff to ensure effective

Qualifications

• High School Diploma or GED required with 0–2 years of related experience.
• Strong mathematical and analytical abilities.
• Excellent time management and organizational skills.
• Proficiency in Microsoft Office applications.
• Strong communication and customer service skills.
• Ability to work effectively in a collaborative team.

Responsibilities

• Compute, classify, and record data to keep financial records complete.
• Review, calculate, and process panelist invoices.
• Reconcile discrepancies in financial records and report them.
• Maintain confidential case information in compliance with policies.
• Attend on-site meetings and support office operations.

Skills

Mathematical skills

Analytical thinking

Attention to detail

Time management

Organizational skills

Communication skills

Team collaboration

Microsoft Office proficiency

Education

High School Diploma or GED

Tools

Microsoft Office Suite

Job description

Pay Range

Pay Range: Atlanta, Dallas, Fresno: $52,000 – $55,000 Houston, Johnston, Minneapolis: $53,000 – $56,000

Overview

The Finance Administrator supports AAA’s mission by performing essential financial and clerical duties related to the administration of arbitration and mediation cases. Key responsibilities include computing and recording accurate financial data while reconciling discrepancies. Provides financial expertise and support to operations including the review of financial transactions, review and processing of panelist invoices, reconciliation of end of case finances. This position offers a hybrid work arrangement; candidates must reside at a U.S. location within 125 miles of their assigned office location. Compensation will be determined based on geographic location. This position is also eligible for quarterly performance-based incentives. Our competitive compensation package includes medical, dental, orthodontia, and vision coverage, a student loan repayment program, a 403(b) retirement plan with substantial company match, discounted pet insurance, and generous paid time off.

ESSENTIAL FUNCTIONS

Utilizes the internal reporting system and controls to ensure that case finance operations for the division comply with the AAA's policies and procedures. Computes, classifies, and records data to keep financial records complete. Checks figures, postings, and documents for correct entry, mathematical accuracy, and proper codes, keeping case managers informed of transactions and data. Classifies, records, and summarizes numerical and financial data to compile and keep financial records. Review, compute, and process panelist invoices using correct party allocations. Reconciles, notes, and reports discrepancies found in financial records, and develops and implements quality control measures. Provides financial expertise and support on active and closed cases. Performs general office duties such as answering telephones, handling routine correspondence, data entry, uploading documents, maintaining calendars and appointments, and inter-office communications. Collaborates with staff to ensure effective case management, excellent client service, good neutrals relations, and effective Divisional/Center operations. Attends on-site and in-person meetings and training sessions. Ensures confidentiality of case information and case records; adheres to the AAA's information security and data privacy policies, procedures, and practices. Demonstrates regular, reliable, predictable job attendance.

QUALIFICATIONS

Education & Experience: High School Diploma or GED in finance-related discipline and 0-2 years of relevant experience (bookkeeping, accounting/accounts payable role, etc.) required.

Skills & Abilities: Strong mathematical and analytical skills High attention to detail and accuracy Excellent time management and organizational skills Proficiency in Microsoft Office (Excel, Outlook, Word) Strong Communication and customer service skills Ability to work effectively in a collaborative team setting.

About Us

The American Arbitration Association (AAA), recognized among The NonProfit Times' 50 Best Nonprofits to Work For, offers a dynamic, fast-paced environment where excellence meets opportunity. Our organization leads arbitration and mediation across diverse industries, providing professionals with unique exposure to multiple business sectors and conflict resolution practices. We foster growth through collaboration with experienced legal professionals and invest in our team through comprehensive professional development programs. At the AAA, we combine challenging work with meaningful recognition in an environment where merit drives success and learning never stops. The American Arbitration Association is an equal opportunity employer (EEO) and we value diversity in our workplace. We consider all employees and applicants for positions without regard to race, color, religion, gender, sexual orientation, national origin, age, disability, marital status, or status as a covered veteran in accordance with applicable federal, state, and local laws.

Thank you for your interest in a career with the American Arbitration Association. You can track your application status and complete any required tasks below. The American Arbitration Association (AAA) and its global division, the International Centre for Dispute Resolution (ICDR), are global leaders in arbitration, mediation, and online dispute resolution. For over a century, we have helped resolve complex disputes with fairness, efficiency, and integrity — earning the trust of businesses, organizations, and individuals worldwide. Today, we are transforming how disputes are resolved. As a digital-first, solutions-driven organization, we are integrating advanced technology, data, and AI-enabled tools to improve speed, accessibility, and the overall user experience. Our culture is grounded in purpose, innovation, and continuous improvement. We are proud to be recognized as a best-in-class employer, offering meaningful careers where employees can grow, collaborate, and make a measurable impact. Our comprehensive benefits include health coverage, a 403(b) with strong employer contributions, student loan assistance, and generous paid time off — supporting both professional success and personal well-being.