Finance Administrator

On Target Staffing; Oakland (NJ); On-site; USD 60,000 - 80,000; Full time

Job summary

An established industry player is seeking a dedicated Administrative Assistant to oversee essential office functions in a dynamic environment. This role involves providing clerical support, managing inventory, and assisting with customer invoicing and documentation. The ideal candidate will possess strong organizational and communication skills, ensuring smooth operations within the office. If you thrive in a supportive role and enjoy contributing to a team, this opportunity is perfect for you. Join a company that values individual approaches and offers tailored solutions to meet unique needs.

Qualifications

• High school diploma or GED required, with office experience preferred.
• Strong computer skills, especially in NetSuite and Microsoft Office.

Responsibilities

• Provide clerical support including answering phones and managing petty cash.
• Maintain inventory and manage office supplies and vendor services.

Skills

Verbal Communication

Written Communication

Interpersonal Skills

Organizational Skills

Time Management

Education

High School Diploma or GED

Tools

NetSuite

Microsoft Office

Excel

Word

Outlook

Job description

Job Description

Job Description

SUMMARY: This position is responsible for overseeing the general administrative function and activities of the office.

Schedule Mon-Fri 8am-5pm

Payrate $25hr

DUTIES AND RESPONSIBILITIES:

• Provides clerical support such as answering phones, sorting and distributing mail, and forwarding or depositing checks received.

• Manages the petty cash fund.

• Maintains inventory of office and breakroom supplies; orders new supplies as needed.

• Manages or assists in the management of vendors for services, supplies and office equipment maintenance.

• Maintains office files; implements an efficient system for other staff to access files and records including supporting documentation for AS9100 certifications and statutory retention requirements.

• Provides warehouse assistance where needed as it pertains to receiving, order scheduling, order fulfillment, freight scheduling, inventory transfers, and shipping.

• Verifies and uploads documents to support shipping transactions in NetSuite to include Ticket Deductions, Bills of Lading, Packing Slips.

• Creation of customer invoices in NetSuite and e-mail notification to the customer along with any required supporting documentation

o Inclusion of freight charges when applicable

o Verification of pricing on invoices to be consistent with Sales Order

o Confirmation on receipt of advance payment for advance transfer orders.

• Runs credit card payments for customer invoices with those terms prior to release of shipment. .

• Provides sales support as needed responding to customer specific requests for statements, credit card information, W9 updates, etc.

• Assists with postings of employee notices such as holiday and shutdown schedules, company posters and statutory HR notices.

• Serves as back up for invoicing (and certifications)

• Performs other related duties as assigned by management.

(Specific duties assigned to one or more persons include but are not limited to)

o Maintenance of Customer Portals

o Vouchering vendor invoices for inventory purchase and conversions

o Review of Freight Invoices

SUPERVISORY RESPONSIBILITIES:

This position does not have any supervisory responsibilities.

QUALIFICATIONS:

• High school diploma or general education degree (GED), or one to three months experience in an office environment.

• Computer skills required:

o Operating Systems Software (NetSuite)

o Microsoft Office Applications

o Word

o Excel

o Outlook (e-mail)

• Other skills required :

o Excellent verbal and written communication skills.

o Excellent interpersonal and customer service skills.

o Excellent organizational and time management skills and attention to detail.

COMPETENCIES:

• Dependability - Follows instructions, responds to management direction; Takes responsibility for own actions; Keeps commitments; Completes tasks on time or notifies appropriate person with an alternate plan.

• Organizational Support - Follows policies and procedures; Completes administrative tasks correctly and on time; Supports organization's goals and values; Benefits organization through outside activities; Supports affirmative action and respects diversity.

• Planning/Organizing - Prioritizes and plans work activities; Uses time efficiently; Notifies team / supervisor when additional resources are warranted.

• Professionalism - Approaches others in a tactful manner; Reacts well under pressure; Treats others with respect and consideration regardless of their status or position; Accepts responsibility for own actions; Follows through on commitments.

• Quality - Demonstrates accuracy and thoroughness; Looks for ways to improve and promote quality; Applies feedback to improve performance; Monitors own work to ensure quality.

PHYSICAL DEMANDS AND WORK ENVIRONMENT:

• Frequently required to sit.

• Frequently required to utilize hand and finger dexterity.

• Occasionally/Frequently/Continually required to talk or hear.

• While performing the duties of this job, the noise level in the work environment is usually quiet to moderate.

• The employee must (Select applicable)

o occasionally lift and/or move up to 10 pounds.

• Specific vision abilities required by this job include: close visionand ability to adjust focus.

Company Description

On Target Staffing Corporate Recruiting is a division of On Target Staffing, LLC. With 50 offices across the United States we are able to provide services to companies and individuals both local and national. We know that one size does not fit all. That’s why we take an individualized approach— offering customized recruiting solutions tailored to your unique needs. Our approach is to clearly understand your business goals, identify the best position for you, and enhance your opportunities. We look forward to working with you!

Company Description

On Target Staffing Corporate Recruiting is a division of On Target Staffing, LLC. With 50 offices across the United States we are able to provide services to companies and individuals both local and national. We know that one size does not fit all. That’s why we take an individualized approach— offering customized recruiting solutions tailored to your unique needs. Our approach is to clearly understand your business goals, identify the best position for you, and enhance your opportunities. We look forward to working with you!