Finance Administrative Specialist — Client-Focused Support

Hill, Barth & King LLC; Meadville (Crawford County); On-site; USD 36,000 - 48,000; Full time

Benefits offered by this job

Competitive compensation

401(k) with company match and profit分享

Medical, dental, and vision insurance

Generous paid time off

9 paid holidays

Tuition reimbursement

Job summary

Hill, Barth & King LLC (HBK) is seeking an Administrative Assistant to support our tax and accounting teams. This role requires high-quality customer service, strong organizational skills, and proficiency in Microsoft Office.

The ideal candidate will handle billing, invoicing, and confidential client records, while coordinating travel and meetings. Overtime during tax season is expected, with flexibility throughout the year.

Qualifications

• High School Diploma or GED required.
• High-end customer service experience strongly preferred.
• Proficient in the Microsoft Office Suite (Excel, Word, Outlook, & PowerPoint).
• Knowledge of STAR Practice Management and CCH Axcess is a plus but not required.
• Willingness to work overtime during tax season, and as needed throughout the rest of the year.
• Billing/Invoicing experience preferred.

Responsibilities

• Be prompt, efficient and complete when carrying out all tasks assigned by supervisors.
• Always be courteous, pleasant, and helpful to clients and colleagues.
• Maintain a neat and organized work environment.
• Manage records and files in an organized manner.
• Maintain strict confidentiality of all clients and firm business.
• Maintain good communication with supervisors to ensure work is performed accurately and efficiently.
• Effectively communicate and share information with other administrative assistants.
• Type financial statements, tax returns, correspondence, and other projects.
• Assist with inventory, ordering and receipt of office supplies, internal forms, and checklists.
• Answer phones in a professional manner, providing answers when possible and transferring calls or taking messages when needed.
• Open and close office location facility when needed.
• Deliver all in-coming mail and collect out-going mail in time for daily delivery.
• Prepare invoices and obtain approvals.
• Assist accounting department in tasks.
• Review tax documents and responses.
• Track payments of firm invoices.
• Assist with preparation of engagement letters.
• Schedule meetings and appointments/arrange travel.
• Follow firm procedures and comply with firm policies as outlined in the Human Resource Manual.

Skills

Customer service

Tools

STAR Practice Management

CCH Axcess

Job description

Hill, Barth & King LLC (HBK) is seeking an Administrative Assistant to support our tax and accounting teams. This role requires high-quality customer service, strong organizational skills, and proficiency in Microsoft Office.

The ideal candidate will handle billing, invoicing, and confidential client records, while coordinating travel and meetings. Overtime during tax season is expected, with flexibility throughout the year.