Growth-Focused Administrative Assistant (Financial Services)

Hill, Barth & King, LLC; Warrendale (Allegheny County); On-site; USD 40,000 - 52,000; Full time

Benefits offered by this job

Competitive compensation

401(k) with company match and profit分享

Medical, dental, and vision insurance

Paid time off

9 paid holidays

Tuition reimbursement

Job summary

HBK is seeking an administrative assistant in Warrendale for a role supporting accounting and tax-season workflows. The position emphasizes accuracy, confidentiality, and professional client interactions.

You will handle filing, scheduling, invoicing, and communication across teams to ensure smooth operations. The ideal candidate brings high school credential, strong MS Office skills, and a customer-service mindset.

Qualifications

• High School Diploma or GED required.
• Proficient in the Microsoft Office Suite (Excel, Word, Outlook, & PowerPoint).
• Knowledge of STAR Practice Management and CCH Axcess is a plus but not required.
• Willingness to work overtime during tax season, and as needed throughout the rest of the year.
• Billing/Invoicing experience preferred.

Responsibilities

• Be prompt, efficient and complete when carrying out tasks.
• Maintain confidentiality of all clients and firm business.
• Type financial statements, tax returns, and other documents.
• Assist with inventory, office supplies, and forms.
• Answer phones professionally and route messages as needed.
• Prepare invoices and obtain approvals.
• Assist accounting department with tasks.
• Review tax documents and responses.
• Track payments of firm invoices.
• Schedule meetings and arrange travel.

Skills

Microsoft Office Suite

Customer service

Education

High School Diploma or GED

Tools

STAR Practice Management

CCH Axcess

Job description

HBK is seeking an administrative assistant in Warrendale for a role supporting accounting and tax-season workflows. The position emphasizes accuracy, confidentiality, and professional client interactions.

You will handle filing, scheduling, invoicing, and communication across teams to ensure smooth operations. The ideal candidate brings high school credential, strong MS Office skills, and a customer-service mindset.