Administrative Assistant, Finance & Client Services

Hill, Barth & King LLC; Warrendale (Allegheny County); On-site; USD 42,000 - 64,000; Full time

Benefits offered by this job

Competitive compensation

401(k) with company match

Paid holidays

Job summary

HBK is seeking an administrative professional to support our accounting and tax teams in Warrendale. The role emphasizes accuracy, confidentiality, and courteous client service while handling records, invoices, and scheduling.

Candidates should be proficient in Microsoft Office, familiar with practice management systems, and willing to work overtime during tax season. This position offers growth within a Top 50 accounting firm with strong benefits.

Qualifications

• High School Diploma or GED required.
• High-end customer service experience strongly preferred.
• Proficient in the Microsoft Office Suite (Excel, Word, Outlook, & PowerPoint).
• Knowledge of STAR Practice Management and CCH Axcess is a plus but not required.
• Willingness to work overtime during tax season, and as needed throughout the rest of the year.
• Billing/Invoicing experience preferred.

Responsibilities

• Be prompt, efficient and complete when carrying out all tasks assigned by supervisors.
• Always be courteous, pleasant, and helpful to clients and colleagues.
• Maintain a neat and organized work environment.
• Manage records and files in an organized manner.
• Maintain strict confidentiality of all clients and firm business.
• Maintain good communication with supervisors to ensure work is performed accurately and efficiently.
• Effectively communicate and share information with other administrative assistants.
• Type financial statements, tax returns, correspondence, and other projects.
• Assist with inventory, ordering and receipt of office supplies, internal forms, and checklists.
• Answer phones in a professional manner, providing answers when possible and transferring calls or taking messages when needed.
• Open and close office location facility when needed.
• Deliver all in-coming mail and collect out-going mail in time for daily delivery.
• Prepare invoices and obtain approvals.
• Assist accounting department in tasks.
• Review tax documents and responses.
• Track payments of firm invoices.
• Assist with preparation of engagement letters.
• Schedule meetings and appointments/arrange travel.
• Follow firm procedures and comply with firm policies as outlined in the Human Resource Manual.

Skills

Customer service

Billing/invoicing

MS Office proficiency

Overtime during tax season

Education

High School Diploma or GED

Tools

Microsoft Office

STAR Practice Management

CCH Axcess

Job description

HBK is seeking an administrative professional to support our accounting and tax teams in Warrendale. The role emphasizes accuracy, confidentiality, and courteous client service while handling records, invoices, and scheduling.

Candidates should be proficient in Microsoft Office, familiar with practice management systems, and willing to work overtime during tax season. This position offers growth within a Top 50 accounting firm with strong benefits.