Finance & Administrative Assistant

kala talent; United States; Remote; USD 52,000 - 70,000; Full time

Benefits offered by this job

Competitive USD-based compensation

Full-time remote position

Open to candidates across LatinAmerica

Build and shape a new regional operate

Work directly with senior leadership

Ownership and autonomy

Long-term growth

Job summary

Kala Talent is seeking a Finance & Administrative Assistant to support day-to-day financial and administrative execution for a fast-growing fintech company. This remote, full-time role focuses on invoices, expenses, payments, payroll coordination, and reporting, interacting with finance and operations teams to ensure accuracy and timeliness.

The ideal candidate is organized, detail-oriented, and capable of managing multiple recurring tasks in a dynamic environment.

Qualifications

• 2+ years of experience in finance administration or similar role.
• Experience processing invoices, expenses, payments, and financial documentation.
• Strong Excel or Google Sheets skills.
• Familiarity with accounting, expense management, or financial software.
• Highly organized with strong attention to detail.
• Comfortable managing recurring tasks and multiple deadlines.
• Ability to handle confidential financial information responsibly.

Responsibilities

• Process and organize invoices, expenses, receipts, and supporting financial documentation.
• Track payments and maintain accurate records.
• Assist with accounts payable and accounts receivable activities.
• Support vendor onboarding, administration, and documentation.
• Maintain organized records for contracts, invoices, payments, and other business documents.
• Assist with payroll preparation and coordination by gathering and organizing required information.
• Enter financial and operational data accurately into internal systems and spreadsheets.
• Support bank, payment, and expense reconciliations.
• Prepare information and documentation to support regular financial reporting.
• Follow up with vendors or internal team members when documentation or information is missing.
• Assist with general administrative tasks and operational coordination.
• Help improve recurring administrative processes as the company grows.

Skills

Finance administration

Accounts payable/receivable

Excel/Google Sheets

Attention to detail

Time management

Tools

Accounting software

Job description

About kala

Helping US-based startups and SMBs build stronger teams by finding no more, no less than the right people remotely for tech, product, and marketing roles worldwide.

About the hiring company

They are a fast-growing fintech company building AI-powered financial infrastructure for businesses operating across international markets. Their technology helps companies manage complex financial workflows, access better data, and make faster decisions.

With an established presence in the US and growing ambitions across Latin America, they are now building the operational foundation needed to support the region. This is an opportunity to join at an important stage of expansion and help shape how the company operates locally.

About the role

They are looking for a Finance & Administrative Assistant to support the day-to-day financial and administrative execution of the business.

You will help keep financial information organized and up to date while supporting routine processes such as invoices, expenses, payments, receipts, vendor administration, payroll coordination, and reporting.

This role is ideal for someone who is highly organized, detail-oriented, and comfortable managing multiple recurring tasks. You'll work closely with the finance and operations teams and play an important role in making sure nothing falls through the cracks.

Responsibilities

• Process and organize invoices, expenses, receipts, and supporting financial documentation.


• Track incoming and outgoing payments and maintain accurate records.


• Assist with accounts payable and accounts receivable activities.


• Support vendor onboarding, administration, and documentation.


• Maintain organized records for contracts, invoices, payments, and other business documents.


• Assist with payroll preparation and coordination by gathering and organizing required information.


• Enter financial and operational data accurately into internal systems and spreadsheets.


• Support bank, payment, and expense reconciliations.


• Prepare information and documentation to support regular financial reporting.


• Follow up with vendors or internal team members when documentation or information is missing.


• Assist with general administrative tasks and operational coordination.


• Help improve recurring administrative processes as the company grows.

Requirements

• 2+ years of experience in finance administration, accounting support, bookkeeping, operations, or a similar role.


• Experience processing invoices, expenses, payments, and financial documentation.


• Strong Excel or Google Sheets skills.


• Familiarity with accounting, expense management, or financial software.


• Basic understanding of accounts payable, accounts receivable, and general financial processes.


• Highly organized with strong attention to detail.


• Comfortable managing recurring tasks and multiple deadlines.


• Ability to handle confidential financial and business information responsibly.

About the process

• Initial interview with Kala Talent


• Interview with the Founders


• Mock task & presentation


• Offer

Compensation & Benefits

• Competitive USD-based compensation


• Full-time remote position


• Open to candidates across Latin America


• Opportunity to build and shape a new regional operation


• Work directly with senior leadership


• High level of ownership and autonomy


• Long-term growth opportunity within a fast-growing fintech company