Remote Bookkeeping & Admin Coordinator (Part-Time)

Uptalent.io; United States; Remote; Part time

Benefits offered by this job

Flexible hours

Remote work

Friendly team environment

Growth opportunities

Job summary

A dynamic remote work firm is seeking a Bookkeeper and Administrative Coordinator. This part-time role focuses on financial administration and administrative support, requiring strong attention to detail and excellent communication skills. Candidates must have a minimum of 2 years of relevant experience and familiarity with accounting tools. The position allows for flexible hours and is ideal for professionals who are proactive and organized. Join a friendly team to make a direct impact on business operations.

Qualifications

• Minimum 2 years of experience in bookkeeping, accounting, or administrative support.
• Experience with QuickBooks, Xero, or similar tools is highly preferred.
• Strong command of Google Sheets (basic formulas, filters, etc.).
• Excellent written and spoken English.

Responsibilities

• Track income and expenses and categorize transactions.
• Maintain accurate and up-to-date financial records.
• Prepare client invoices and follow up on late payments.
• Assist with budgeting and tracking vendor payments.

Skills

Bookkeeping

Administrative support

Attention to detail

Communication

Google Sheets

QuickBooks

Problem-solving

Organizational skills

Confidentiality

Proactive

Tools

QuickBooks

Xero

Slack

Stripe

Gmail

Excel

Grammarly

Job description

Bookkeeper and Administrative Coordinator (Remote, Part-Time)

Location: Remote (Latin America preferred)
Type: Part-Time (10–20 hours/week)
Timezone: Availability required during at least 2 hours/day in US Eastern Time (ET)

About Uptalent

Uptalent connects talented professionals across Latin America with companies in the United States. We're a people-first company that is growing fast. We value clear communication, initiative, and teamwork. We are looking for someone who loves being organized, enjoys working with numbers, and feels comfortable supporting both clients and contractors with friendly and professional service.

What You’ll Do

Bookkeeping & Financial Administration

• Track income and expenses and categorize transactions in Google Sheets or accounting software
• Maintain accurate and up-to-date financial records
• Prepare and send client invoices and follow up on late payments if needed
• Process contractor payments using Wise, Payoneer, or other platforms
• Calculate credits, adjustments, and prorated payments as needed
• Set up and manage client subscriptions and billing in Stripe
• Reconcile accounts and generate basic financial reports for management
• Monitor overdue accounts and communicate with clients to clarify billing issues
• Assist with budgeting and tracking of vendor payments or project costs

Administrative & HR Support

• Collect and organize contractor documents
• Maintain accurate client and contractor records in spreadsheets and our CRM.
• Welcome new contractors and ensure their payment accounts are ready before first payment
• Support offboarding by confirming final payments and communicating transitions clearly
• Help organize monthly reporting and keep digital filing systems (receipts, invoices, etc.) up to date

What We’re Looking For

• Minimum 2 years of experience in bookkeeping, accounting, or administrative support
• Experience with QuickBooks, Xero, or similar tools is highly preferred
• Strong command of Google Sheets (basic formulas, filters, etc.)
• Familiar with tools like Slack, Stripe, Gmail, Excel
• Excellent written and spoken English
• Strong attention to detail, high accuracy, and excellent organizational skills
• Comfortable handling financial data with confidentiality and discretion
• Proactive, organized, and enjoys creating and improving processes
• Comfortable speaking with clients and contractors; willing to make follow-up calls
• Familiar with Grammarly or similar tools for clear and professional communication
• Based in Latin America and available at least 2 hours/day during Eastern Time
• Experience working with US-based companies preferred
• A people-oriented personality who enjoys solving problems and making systems better
• Someone who wants to grow with Uptalent and increase their responsibilities over time

Other Requirements

• Laptop or desktop computer with reliable internet
• Quiet working environment for calls and video meetings
• Familiarity with basic remote work tools and practices

Why You’ll Love Working with Uptalent

• Flexible hours and remote work from anywhere in Latin America
• A friendly and supportive team that values your contributions
• The opportunity to work closely with professionals across Latin America and the US
• A role where your work directly impacts business operations
• Opportunities for growth and expanded responsibilities

How to Apply

Please submit the following:

1. Your CV or resume
2. A short note (in English) explaining:

• Why you want to work with Uptalent
• Why you're a great fit for this role