Finance & Administration Specialist

ServiceMaster Clean of Fraser Valley; Norfolk (VA); On-site; USD 58,000 - 70,000; Full time

Benefits offered by this job

Health insurance

Telemedicine

Life insurance

Dental insurance

Vision insurance

FSA / Dependent care

Disability coverage

Gym membership reimbursement

PTO 10 days

6 paid holidays

401(k) plan

Bonus opportunity

Job summary

1-800-Packouts is seeking a Finance & Administrative Coordinator in Norfolk, VA, to oversee day-to-day financial processes, bookkeeping, and payroll support. A detail-oriented professional will ensure accurate reporting and compliance, while handling onboarding and employee records.

The role requires coordination with payroll and finance teams, with a focus on timely, reliable financial information to guide leadership decisions.

Qualifications

• At least 3 years of experience in bookkeeping, accounting, or financial administration.
• Experience with accounts payable, accounts receivable, bank reconciliations, and financial reporting.
• Proficiency in Microsoft Excel and Microsoft Office 365.
• Experience using accounting, payroll, or business-management software.

Responsibilities

• Manage accounts payable and accounts receivable.
• Receive, record, deposit, and apply customer and insurance payments.
• Prepare checks and process company expenses.
• Maintain accurate financial records and supporting documentation using company accounting systems.
• Reconcile bank accounts, credit cards, and other balance-sheet accounts.
• Track outstanding receivables and resolve account discrepancies.
• Support payroll processing and employee reimbursement tracking.
• Assist with month-end close and recurring financial reporting.

Skills

Attention to detail

Organization

Time-management

Communication

Problem-solving

Independent worker

Team collaboration

Confidentiality

Tools

Microsoft Excel

Microsoft Office 365

Accounting software

Job description

1-800-Packouts is seeking a Finance & Administrative Coordinator in Norfolk, VA, to oversee day-to-day financial processes, bookkeeping, and payroll support. A detail-oriented professional will ensure accurate reporting and compliance, while handling onboarding and employee records.

The role requires coordination with payroll and finance teams, with a focus on timely, reliable financial information to guide leadership decisions.