Operations Administrator - Campus Recruiter (64159)

UNKNOWN; Sacramento (CA); On-site; USD 55,000 - 70,000; Full time

Job summary

UEI College is seeking an Operations Administrator to support on-campus operations by assisting the Campus President with day-to-day duties, especially recruiting top talent for the campus. You will manage book and supply inventory, coordinate with the facilities and Security teams, and maintain confidential personnel files while promoting a safe, efficient campus environment.

The role includes coordinating with third-party facilities management, handling budgeting and purchasing, and ensuring

Qualifications

• Strong interpersonal and communication skills.
• Basic Excel skills.
• Ability to apply intermediate mathematical concepts.
• Ability to read, analyze, and interpret financial reports and legal documents.
• Commitment to quality.
• Ability to effectively manage multiple priorities.
• Recruiting or staffing experience preferred.
• English will be the primary language used; bilingual abilities useful but not required.

Responsibilities

• Complies with all Federal, State, accreditation and institutional policies and procedures.
• Accountable for recruiting, screening resumes, hiring and onboarding of new campus colleagues, including new hire paperwork review and new hire orientation.
• Assist the Campus President or Executive Director with reducing turnover at the campus
• Directly responsible for the budgeting and inventory fulfillment of all campus book, uniform and supply orders.
• Reports all on-site campus facilities issues and interacts with third-party property management for facilities maintenance.
• Provide support towards scheduling and being the liaison with campus Security staff.
• Promotes a safe and healthy environment for all colleagues and students as a Campus Safety Champion.
• Submits purchase orders for all campus departments and handles office supply orders via Staples.
• Performs Campus accounting functions: codes purchase orders and Amex reimbursement forms.
• Responsible for distribution and inventory management of all kinds of devices such as Kindles and keyboards and assigns devices to new students.
• Conducts confidential pre-employment process for employees, including requisition submittal, offer terms, and pre-hire paperwork completion.
• Creates requisitions and offers terms using the company’s Applicant Tracking System.
• Timely submits all PAFs to document staff changes at the campus.
• Creates and maintains confidential employee files.
• Other duties as assigned.

Skills

Interpersonal skills

Communication skills

Excel

Mathematical concepts

Financial document reading

Multitasking

Recruiting experience

English proficiency

Job description

UEI College is a leader in post-secondary career education. Our mission is to drive personal and community transformation by empowering students to make a positive and enduring life change. We are consistently searching for like-minded compassionate professionals who strive to be the best in their respective fields. Our top candidates share our commitment to helping students build the skills to create a future of which they can be proud.

We are currently seeking an Operations Administrator to join our team.

Manages on-campus operations functions by supporting the Campus President or Executive Director with day to day duties with a heavy emphasis on recruiting top talent at our campus and assist with reducing colleague turnover. Also assist with just-in-time book and supply inventory, managing office supplies, on-site facilities management and supporting/directing Security staff.

Primary/essential duties and responsibilities

• Complies with all Federal, State, accreditation and institutional policies and procedures.
• Accountable for recruiting, screening resumes, hiring and onboarding of new campus colleagues, including new hire paperwork review and new hire orientation.
• Assist the Campus President or Executive Director with reducing turnover at the campus
• Directly responsible for the budgeting and inventory fulfillment of all campus book, uniform and supply orders.
• Reports all on-site campus facilities issues and has primary responsibility for interacting with the third-party property management company related to short, medium and long-term facilities maintenance, management, repairs in co-ordination with Irvine facilities.
• Provide support towards scheduling and being the liaison with campus Security Staff.
• Promotes a safe and healthy environment for all colleagues and students as a Campus Safety Champion.
• Submits purchase orders for all campus departments to the Purchasing department; receives and verify all shipments. Also responsible for all office supply orders via Staples.
• Performs Campus accounting functions as follows: Codes all purchase orders/ CP Amex reimbursement forms and submit to the Accounting department.
• Responsible for distribution and inventory management of all kindles and keyboard inventory as well as assigning devices to new students.
• Conducts confidential pre-employment process for employees, including requisition submittal, offer terms submittal, and pre-hire paperwork completion.
• Creates requisitions and offer terms using company’s Applicant Tracking System..
• Timely submits all Personnel Action Forms (PAFs) to immediately document staff changes at assigned campus.
• Creates and maintains confidential employee files.
• Other duties as assigned.
• One-three years related experience, or equivalent combination of education and experience.
• Recruiting or staffing experience preferred
• Ability to effectively manage multiple priorities.
• Commitment to quality.
• Strong interpersonal and communication skills.
• Basic Excel skills.
• Ability to apply intermediate mathematical concepts.
• Ability to read, analyzes, and interprets financial reports and legal documents.
• English will be the primary language used; bilingual abilities useful but not required.