Finance & Administration Lead — Bellevue Office

Bayou Recruiting Solutions LLC; Seattle (WA); On-site; USD 60,000 - 80,000; Full time

Job summary

A leading recruitment agency is seeking a finance & administration executive in Seattle to oversee daily financial operations and support administrative tasks. This role involves managing invoices, employee expense reports, and ensuring compliance while contributing to office operations. Candidates should have at least three years of relevant experience, a degree in accounting or finance, and proficiency in Microsoft Office, particularly Excel. The position requires a minimum of three days a week in the Bellevue office.

Qualifications

• Minimum 3+ years of experience in accounts payable/receivable or finance role.
• Must work from the Bellevue office (Seattle) at least 3 days per week.

Responsibilities

• Manage daily financial transactions including invoicing and payments.
• Provide administrative support for the Bellevue office operations.
• Assist with month-end closing activities and financial reports.

Skills

Attention to detail

Analytical skills

Organizational skills

Microsoft Office Suite proficiency

Education

Bachelor's degree in accounting, finance, or business administration

Job description

About the job Finance and Administration Executive

Job Summary:

The finance & administration executivewill be responsible for managing day-to-day financial operations, including payables, receivables, reconciliations, and compliance activities, while also providing administrative support for the smooth functioning of the office.

Key Responsibilities:

• Finance Operations
  • Manage daily financial transactions, including invoicing, payments, reconciliations, and journal entries.
  • Review employee timesheets, update the job cost module in the financial system, and provide inputs for payroll processing
  • Verify and process employee expense reports, ensuring valid receipts and compliance with company policies
  • Follow up with employees to collect missing receipts and process reimbursement payments
  • Prepare and submit invoices via email and federal government agencies.
  • Maintain accurate financial records and ensure data integrity
  • Reconcile monthly bank statements and address any discrepancies
  • Assist with month-end closing activities, financial reports, and analysis
  • Support audit and compliance requirements by providing timely documentation
  • Collaborate with internal and external stakeholders to address finance-related queries
• Office Administration
  • Provide administrative and operational support for the Bellevue office, ensuring smooth day-to-day functioning
  • Coordinate with vendors, suppliers, and service providers for office maintenance, utilities, and supplies.
  • Manage general correspondence, documentation, and filing (digital and physical)
  • Assist in organizing team meetings, events, and logistics as needed.
  • Maintain office inventory and ensure operational readiness
  • Support onboarding and coordination for new hires in collaboration with HR and operations.

Requirements:

Must be able to work from the Bellevue office (Seattle) (minimum 3 days per week)

Bachelor's degree in accounting, finance, or business administration

Minimum 3+ years of experience in accounts payable/receivable or a similar finance role, with exposure to administrative functions

Strong proficiency in Microsoft Office Suite (especially excel)

Excellent attention to detail, analytical, and organizational skills

Ability to manage multiple priorities and maintain confidentiality