Finance Administration Coordinator

The Hollister Group; Newton (MA); Hybrid; USD 42,000 - 60,000; Full time

Benefits offered by this job

Free parking

Job summary

The Hollister Group seeks a detail‑oriented finance professional to join a small, collaborative team in Newton, MA. You will own transactional AR activities, create invoices, apply cash, and support collections.

The role requires reliable independence and strong MS Office skills, with exposure to NetSuite, Concur, and SharePoint. Ideal candidates have 0–2 years of invoicing/AR experience and a Bachelor’s or Associate degree in Finance or Accounting.

Qualifications

• Bachelor’s degree in finance or accounting (associate acceptable).
• 0–2 years corporate invoicing, billing, or AR experience preferred.
• Strong attention to detail and clear written/verbal communication.

Responsibilities

• Create and send accurate client invoices based on milestones, statements of work, contracts, and POs.
• Coordinate with project leaders to verify documentation and resolve discrepancies.
• Apply cash to AR from bank remittances and occasional checks.
• Support collections by researching past transactions and following up on past-due invoices.
• Communicate payment instructions and balances to clients; maintain portals.
• Keep information synced across systems and assist external auditors.

Skills

Invoicing

Accounts Receivable

Excel

Detail oriented

Education

Bachelor’s or Associate in Finance/Accounting

Tools

NetSuite

Concur

SharePoint

Job description

Schedule:

Full time, 8:30am-5:00pm (30-minute lunch). Monday and Friday remote, Tuesday through Thursday in the office. Free parking provided, and the office is on a bus route.

About the company

A professional services firm in Newton, MA.

About the role

You’ll join a small, collaborative finance team and report to a senior finance manager. This is a hands‑on, detail‑oriented transactional role that works with project leaders across the firm.

Responsibilities

• Create and send accurate, timely client invoices based on project milestones, statements of work, contracts, and purchase orders, using each client’s preferred method (email, Ariba, etc.)
• Coordinate with project leaders to confirm documentation is received and organized, verify invoice timing and amounts, and resolve discrepancies
• Apply cash to accounts receivable from bank remittances and deposit the occasional physical check
• Support collections by researching and reconciling past transactions, following up on past‑due invoices, and assisting with dispute resolution
• Communicate with clients on payment instructions and outstanding balances, and maintain information on client portals
• Keep information in sync across systems
• Provide documentation to external auditors for the annual audit

Qualifications

• Bachelor’s degree in finance or accounting preferred (an associate’s degree is considered)
• 0-2 years of corporate experience; invoicing, billing, or AR experience is a plus
• Strong attention to detail and the ability to manage multiple open items at once
• Clear written and verbal communication skills
• Strong Microsoft Office skills, especially Excel
• Familiarity with NetSuite, Concur, and SharePoint is a plus
• Reliable, process-oriented, with a sense of urgency and a strong work ethic
• Comfortable working independently and with multiple stakeholders