Finance & Admin Specialist

DevNW; Springfield (OR); Hybrid; USD 42,000 - 64,000; Full time

Benefits offered by this job

Health, dental, and vision coverage

11 paid holidays

Paid vacation, sick leave, andPersonal

Job summary

Neighborhood Building Corporation (NBC) seeks a Finance & Admin Specialist to help keep construction projects organized, on budget, and moving forward in Oregon. You will manage invoices, track expenses, maintain vendor records, and provide essential administrative support to NBC's construction team.

This hybrid role requires strong Excel skills, meticulous attention to detail, and the ability to manage multiple projects across NBC's Springfield office, contributing to affordable housing and

Qualifications

• 2+ years of experience in finance, accounting, bookkeeping, or administrative support.
• Experience with accounts payable, invoicing, expense tracking, or similar financial processes.
• Strong Excel and spreadsheet skills.
• Excellent attention to detail and ability to meet deadlines.
• Strong organizational, written, and verbal communication skills.
• Ability to manage multiple priorities and work independently while collaborating with a team.
• High school diploma or equivalent.
• Valid driver's license and ability to meet company auto insurance requirements.

Responsibilities

• Review and process invoices from subcontractors and vendors.
• Verify invoices against contracts, purchase orders, and project requirements.
• Code and enter expenses into accounting and financial systems.
• Track accounts payable, receivables, project expenses, and budget commitments.
• Prepare monthly invoices and project payment documentation.
• Maintain vendor, subcontractor, and project files.
• Track subcontractor compliance, including insurance, licensing, and certifications.
• Process and track work orders, purchase orders, and change orders.
• Coordinate project-related permits, inspections, utility incentives, and insurance documentation.
• Maintain accurate and organized project records across multiple construction projects.
• Provide general financial and administrative support to the NBC construction team.

Skills

Accounts payable

Invoicing

Expense tracking

Excel

Detail oriented

Organizational skills

Written & verbal communication

Time management

Education

High school diploma or equivalent

Associate degree or coursework in finance/accounting

Tools

Accounting software

Project management software

Job description

Help Build Affordable Housing Across Oregon

Neighborhood Building Corporation (NBC) is a nonprofit general contractor specializing in the construction and rehabilitation of affordable housing throughout Oregon.

We're looking for a Finance & Admin Specialist to help keep our construction projects organized, on budget, and moving forward.

In this role, you'll manage invoices and project expenses, track financial commitments, maintain project and vendor records, and provide essential administrative support to our construction team.

If you're highly organized, enjoy working with numbers and details, and want your work to contribute to affordable housing in Oregon, we'd love to hear from you.

What You'll Do

• Review and process invoices from subcontractors and vendors.
• Verify invoices against contracts, purchase orders, and project requirements.
• Code and enter expenses into accounting and financial systems.
• Track accounts payable, receivables, project expenses, and budget commitments.
• Prepare monthly invoices and project payment documentation.
• Maintain vendor, subcontractor, and project files.
• Track subcontractor compliance, including insurance, licensing, and certifications.
• Process and track work orders, purchase orders, and change orders.
• Coordinate project-related permits, inspections, utility incentives, and insurance documentation.
• Maintain accurate and organized project records across multiple construction projects.
• Provide general financial and administrative support to the NBC construction team.

What You'll Bring

We're looking for someone who is organized, detail-oriented, and comfortable managing financial and administrative processes.

Required:

• 2+ years of experience in finance, accounting, bookkeeping, or administrative support.
• Experience with accounts payable, invoicing, expense tracking, or similar financial processes.
• Strong Excel and spreadsheet skills.
• Excellent attention to detail and ability to meet deadlines.
• Strong organizational, written, and verbal communication skills.
• Ability to manage multiple priorities and work independently while collaborating with a team.
• High school diploma or equivalent.
• Valid driver's license and ability to meet company auto insurance requirements.

Preferred:

• Associate degree or coursework in finance, accounting, or a related field.
• Experience in construction, project management, or affordable housing.
• Experience working with financial, accounting, or project management software.
• Bilingual English/Spanish skills.

Why Join Us?

NBC is part of the DevNW family of nonprofits, working to create stronger communities and expand access to safe, stable, and affordable housing.

You’ll join a collaborative and entrepreneurial organization committed to innovation, community impact, and professional growth.

We offer:

• Generous employer contributions to health, dental, and vision coverage
• 11 paid holidays
• Paid vacation, sick leave, and personal leave
• A collaborative workplace where your work directly contributes to affordable housing and stronger communities.
  

Hybrid Work:

This position has a hybrid work arrangement, requiring the ability to work remotely from home and work in person at our Springfield, Oregon office on a weekly basis.

If you're a detail-oriented finance or administrative professional who enjoys keeping complex projects organized and wants to use your skills to support affordable housing, we'd love to hear from you.

DevNW and NBC are equal opportunity employers committed to building a diverse and inclusive workplace. We encourage candidates from a wide range of backgrounds and experiences to apply.