Finance & Admin Specialist

Jobtailor; Springfield (OR); On-site; USD 42,000 - 54,000; Full time

Job summary

NBC Construction is seeking an organized Accounts Payable/Finance Support professional to review and process invoices, verify against contracts, and code expenses in our financial systems. You will track project costs, prepare invoicing, and maintain vendor and project files for multiple construction projects.

Ideal candidates have 2+ years in finance or administrative support, strong Excel skills, attention to detail, and the ability to manage multiple priorities both independently and with a

Qualifications

• 2+ years of experience in finance, accounting, bookkeeping, or administrative support.
• Experience with accounts payable, invoicing, expense tracking, or similar financial processes.
• Strong Excel and spreadsheet skills.
• Excellent attention to detail and ability to meet deadlines.
• Strong organizational, written, and verbal communication skills.
• Ability to manage multiple priorities and work independently while collaborating with a team.
• Associate degree or coursework in finance, accounting, or a related field preferred.
• Experience in construction, project management, or affordable housing preferred.
• Experience working with financial, accounting, or project management software preferred.
• Bilingual English/Spanish skills preferred.

Responsibilities

• Review and process invoices from subcontractors and vendors.
• Verify invoices against contracts, purchase orders, and project requirements.
• Code and enter expenses into accounting and financial systems.
• Track accounts payable, receivables, project expenses, and budget commitments.
• Prepare monthly invoices and project payment documentation.
• Maintain vendor, subcontractor, and project files.
• Track subcontractor compliance, including insurance, licensing, and certifications.
• Process and track work orders, purchase orders, and change orders.
• Coordinate project-related permits, inspections, utility incentives, and insurance documentation.
• Maintain accurate and organized project records across multiple construction projects.
• Provide general financial and administrative support to the NBC construction team.

Skills

Excel

Spreadsheets

Attention to detail

Organizational skills

Written communication

Verbal communication

Time management

Bilingual English/Spanish

Education

High School Diploma

Associate degree or coursework in finance or accounting

Valid Driver's License

Tools

Accounting Software

Financial Software

Spreadsheet Software

Project Management Software

Job description

Responsibilities

• Review and process invoices from subcontractors and vendors
• Verify invoices against contracts, purchase orders, and project requirements
• Code and enter expenses into accounting and financial systems
• Track accounts payable, receivables, project expenses, and budget commitments
• Prepare monthly invoices and project payment documentation
• Maintain vendor, subcontractor, and project files
• Track subcontractor compliance, including insurance, licensing, and certifications
• Process and track work orders, purchase orders, and change orders
• Coordinate project-related permits, inspections, utility incentives, and insurance documentation
• Maintain accurate and organized project records across multiple construction projects
• Provide general financial and administrative support to the NBC construction team

Requirements

• 2+ years of experience in finance, accounting, bookkeeping, or administrative support
• Experience with accounts payable, invoicing, expense tracking, or similar financial processes
• Strong Excel and spreadsheet skills
• Excellent attention to detail and ability to meet deadlines
• Strong organizational, written, and verbal communication skills
• Ability to manage multiple priorities and work independently while collaborating with a team
• High school diploma or equivalent
• Valid driver's license and ability to meet company auto insurance requirements
• Associate degree or coursework in finance, accounting, or a related field preferred
• Experience in construction, project management, or affordable housing preferred
• Experience working with financial, accounting, or project management software preferred
• Bilingual English/Spanish skills preferred

Core Competencies

Demonstrates expertise in managing accounts payable, invoicing, and expense tracking while maintaining accurate project records across multiple construction projects. Proficient in financial processes and capable of providing administrative support to construction teams.

Highest-signal resume keywords

• Accounts Payable Management
• Invoice Processing
• Expense Tracking
• Strong Excel Skills
• Bilingual English/Spanish

Hard Skills

• Invoice Processing
• Expense Tracking
• Accounts Payable
• Financial Reporting
• Budget Management
• Project Documentation
• Contract Verification
• Data Entry
• Financial Analysis
• Record Keeping

Soft Skills

• Attention to Detail
• Organizational Skills
• Written Communication
• Verbal Communication
• Time Management

Certifications & Qualifications

• High School Diploma
• Valid Driver's License

Industry Keywords

• Construction
• Project Management
• Affordable Housing
• Subcontractor Compliance
• Insurance Documentation

Tools & Technologies

• Accounting Software
• Financial Software
• Spreadsheet Software
• Project Management Software