Finance Coordinator: EH&S Budget & Analytics

Columbia University Irving Medical Center; New York (NY); Hybrid; USD 80,000 - 92,000; Full time

Job summary

Columbia University Irving Medical Center is seeking a Finance Coordinator to manage the financial operations of the EH&S department. You will oversee budgeting, reporting, accounts payable, procurement, and reimbursement processes, ensuring compliance with university policies and strong internal controls.

You will serve as a liaison to University Finance, collaborate across cross-functional teams, and drive continuous improvements while maintaining audit-ready records.

Qualifications

• Bachelor’s degree required; Master’s may substitute in part for years of experience.
• 4–6 years of progressively responsible experience in business, financial, and/or operational/project management.
• Demonstrated expertise in financial analysis, compliance, and process improvements.
• Experience with Columbia University financial systems (ARC, FDS, FINSYS, PaymentWorks, CU Marketplace, Concur) strongly preferred.
• Proficiency in Microsoft Office required; Qualtrics and Drupal a plus.
• Strong interpersonal and communication skills across EH&S Programs and organizational levels.
• Exceptional organizational and time management skills; ability to manage competing priorities independently.
• High level of integrity, discretion, and professionalism.
• Ability to adapt in a fast-paced, evolving environment and drive continuous improvements.

Responsibilities

• Manage budget planning, financial reporting, and day-to-day financial operations for the department.
• Ensure accurate, timely processing and oversight of Accounts Payable, procurement, vendor management, and reimbursement transactions.
• Review financial activity for compliance with University policies; provide guidance to staff on procedures.
• Serve as departmental expert for Columbia financial systems (ARC, FDS, FINSYS, PaymentWorks, CU Marketplace, Concur).
• Produce detailed analyses and campus-level spending reports to inform leadership decisions.
• Partner with program leaders to monitor budgets and improve resource allocation.
• Escalate complex financial matters and collaborate with University finance offices for resolution.
• Design and implement process improvements, tracking tools, and internal guides.
• Monitor internal chargebacks and service-related expenses for billing accuracy and corrections.
• Provide oversight of EH&S administrative transactions.
• Establish annual revenue invoicing for entities retaining EH&S services.
• Maintain audit-ready financial records and documentation.
• Support senior leadership with special projects requiring discretion.
• Support front end office with admin backup (phones, IT prep).
• Serve as delegate for Executive leadership processing expenses via Concur.

Skills

Financial analysis

Compliance

Process improvements

Communication

Budgeting

Cross-functional collaboration

Education

Bachelor's degree

Master's degree (substitution possible)

Tools

ARC

FDS

FINSYS

PaymentWorks

CU Marketplace

Concur

Microsoft Office

Qualtrics

Drupal

Job description

Columbia University Irving Medical Center is seeking a Finance Coordinator to manage the financial operations of the EH&S department. You will oversee budgeting, reporting, accounts payable, procurement, and reimbursement processes, ensuring compliance with university policies and strong internal controls.

You will serve as a liaison to University Finance, collaborate across cross-functional teams, and drive continuous improvements while maintaining audit-ready records.