Final Documents Specialist - Mortgage Paperwork & Filing

Pennsylvania Housing Finance Agency; Harrisburg (Dauphin County); Hybrid; USD 42,000 - 66,000; Full time

Job summary

Pennsylvania Housing Finance Agency is seeking an Assistant Final Document Officer in Harrisburg, PA. The role involves pre-review of mortgage and government-insurance documents, coordinating with lenders, and ensuring timely filing and data in originations systems.

The position requires an Associate of Science in Business Administration/Management with 1–3 years of relevant experience. On-site work at the Harrisburg office is required during business hours.

Qualifications

• Associate degree required with 1-3 years of relevant experience.
• Experience with mortgage document workflow is a plus.

Responsibilities

• Complete Pre-Review final documents daily submissions from lenders for completeness and contact lenders to obtain missing items.
• Understand the county recorder workflow to review documents for acceptability and flag corrections.
• Sort, distribute, and process incoming mail and complete filing daily.
• Complete filing for all applicable documents in the File Room.
• Update final document data in the originations system as documents are received from lenders.
• Generate letters to lenders requesting final documents not submitted timely.
• Ensure Government Insurance Certificates are received by lenders in a timely manner.
• Retrieve outstanding Mortgage Insurance Certificates from FHA Connection.
• Scan final documents into the document management system as needed.
• Monitor staff requests for Trustee documents and prepare weekly Trustee shipments.
• Complete the review of final documents for Special Initiative programs.
• Update lender addresses and contact information in the Bank Maintenance Screen.
• Prioritize jobs to maintain final document workflow and meet deadlines.
• Assist the Final Document Manager with miscellaneous tasks.

Education

Associate of Science - Business Administration/Management

Job description

Pennsylvania Housing Finance Agency is seeking an Assistant Final Document Officer in Harrisburg, PA. The role involves pre-review of mortgage and government-insurance documents, coordinating with lenders, and ensuring timely filing and data in originations systems.

The position requires an Associate of Science in Business Administration/Management with 1–3 years of relevant experience. On-site work at the Harrisburg office is required during business hours.