Assistant Final Document Officer

Pennsylvania Housing Finance Agency; Harrisburg (Dauphin County); Hybrid; USD 42,000 - 66,000; Full time

Job summary

Pennsylvania Housing Finance Agency is seeking an Assistant Final Document Officer in Harrisburg, PA. The role involves pre-review of mortgage and government-insurance documents, coordinating with lenders, and ensuring timely filing and data in originations systems.

The position requires an Associate of Science in Business Administration/Management with 1–3 years of relevant experience. On-site work at the Harrisburg office is required during business hours.

Qualifications

• Associate degree required with 1-3 years of relevant experience.
• Experience with mortgage document workflow is a plus.

Responsibilities

• Complete Pre-Review final documents daily submissions from lenders for completeness and contact lenders to obtain missing items.
• Understand the county recorder workflow to review documents for acceptability and flag corrections.
• Sort, distribute, and process incoming mail and complete filing daily.
• Complete filing for all applicable documents in the File Room.
• Update final document data in the originations system as documents are received from lenders.
• Generate letters to lenders requesting final documents not submitted timely.
• Ensure Government Insurance Certificates are received by lenders in a timely manner.
• Retrieve outstanding Mortgage Insurance Certificates from FHA Connection.
• Scan final documents into the document management system as needed.
• Monitor staff requests for Trustee documents and prepare weekly Trustee shipments.
• Complete the review of final documents for Special Initiative programs.
• Update lender addresses and contact information in the Bank Maintenance Screen.
• Prioritize jobs to maintain final document workflow and meet deadlines.
• Assist the Final Document Manager with miscellaneous tasks.

Education

Associate of Science - Business Administration/Management

Job description

## Assistant Final Document OfficerApply: Harrisburg, PA: Full time: Posted 6 Days Ago: JR315It's fun to work in a company where people truly BELIEVE in what they're doing!*We're committed to bringing passion and customer focus to the business.*# **Job Description****Key Responsibilities*** Complete Pre-Review final documents daily submissions from participating (mortgages, assignment, and government insurance) lenders for completeness; identify missing documentation and contact lenders as necessary to obtain required item.* Understand the workflow recording processes in various county recorder of deeds in order to review the documents for acceptability and recognize when documents need to be corrected.* Sort, distribute and process the incoming mail and complete filing daily.* Complete the necessary filing for all applicable documents in the File Room.* Update final document data in the originations system as documents are received from participating lenders.* Generate letters to the Lenders to request final documents not submitted in a timely manner.* Ensure that the Government Insurance Certificates are received by the Participating Lender in a timely manner.* Retrieve the outstanding Mortgage Insurance Certificates from FHA Connection.* Scan Final Document and miscellaneous documents into document management system as needed.* Monitor staff requests for Trustee documents and preparing the weekly Trustee shipments.* Complete the review of final documents for Special Initiative programs.* Update lender addresses and contact information in the Bank Maintenance Screen.* Prioritize jobs to maintain the final document workflow and meet deadlines.* Assist the Final Document Manager with miscellaneous tasks.Employee will be required to work at the physical location of the Harrisburg PA office during scheduled business hours.# **Qualifications**Associate of Science - Business Administration/Management, Relevant professional experience (1-3 years)# **Experience**Relevant professional experience (1-3 years)# **EEO Statement**As an employer, PHFA is committed to having a workforce that is diverse and reflects the residents that it serves. We strive to maintain a workplace where all employees and applicants for employment receive equal opportunities in all aspects of employment. There are numerous policies in place at PHFA to help us honor this commitment.The Pennsylvania Housing Finance Agency is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to age, disability, family status, gender, national origin, political affiliation, race or religion.