File Coordinator: Precision Records & Data Entry

Handal's Auto Repair; Mesa (AZ); Hybrid; USD 40,000 - 52,000; Full time

Job summary

Handal's Auto Repair is seeking a highly organized File Coordinator to manage and maintain company documents. The role involves organizing electronic and physical files, ensuring accuracy, and complying with retention policies.

It can be performed on-site or off-site depending on business needs and workload. You will handle data entry, document management, audits, and coordination with departments while protecting confidential information and meeting deadlines.

Qualifications

• High school diploma or equivalent preferred.
• Previous experience in file management, data entry, records management, administration, or clerical work is a plus.
• Strong attention to detail and accuracy.
• Excellent organizational and time-management skills.
• Comfortable working with computers, Microsoft Office, Google Workspace, spreadsheets, and document-management systems.
• Ability to handle confidential information responsibly.
• Strong communication and follow-up skills. Ability to manage multiple tasks and meet deadlines.
• Ability to work independently and as part of a team.
• Reliable internet connection and suitable workspace required for off-site work.

Responsibilities

• Organize and maintain electronic and physical files and records.
• Create, update, categorize, and archive documents according to procedures.
• Review files for accuracy and completeness.
• Enter and update information in databases and spreadsheets.
• Scan, upload, rename, and organize documents.
• Retrieve files for authorized personnel.
• Track documents and maintain inventories.
• Coordinate corrections for missing or duplicate data.
• Maintain secure filing systems and confidentiality.
• Assist with audits, document preparation, and distribution.
• Support other administrative duties as needed.

Skills

Attention to detail

Organizational skills

Time management

Data entry

Confidential handling

Communication

Teamwork

Independent work

Multitasking

Education

High school diploma

Tools

Microsoft Office

Google Workspace

Document-management systems

Job description

Handal's Auto Repair is seeking a highly organized File Coordinator to manage and maintain company documents. The role involves organizing electronic and physical files, ensuring accuracy, and complying with retention policies.

It can be performed on-site or off-site depending on business needs and workload. You will handle data entry, document management, audits, and coordination with departments while protecting confidential information and meeting deadlines.