File Clerk

Hinkle Law Firm; Wichita (KS); On-site; USD 25,000 - 38,000; Full time

Job summary

Hinkle Law Firm is seeking a detail‑oriented File Scanning Clerk to digitize and organize legal documents. The role involves scanning, labeling, and storing materials in the electronic database, plus preparing files for new clients.

Responsibilities include maintaining both electronic and physical files, printing and assembling hearing notebooks, and assisting with document retrieval and distribution with discretion for confidential information. Prior scanning experience is a plus.

Qualifications

• High school diploma or GED preferred.
• Strong attention to detail and excellent organizational skills.
• Ability to work independently and as part of a team, with discretion for confidential information.
• Scanning, digitizing, and filing experience is a plus.

Responsibilities

• Scan and digitize legal documents and files.
• Label and store documents in the electronic database.
• Organize and maintain physical files.
• Set up files for new clients.
• Print and assemble hearing notebooks.
• Assist with document retrieval and distribution.
• Perform quality control checks on scanned documents.
• Scan attorney notes on documents, meetings, and calls.
• Ensure documents are scanned accurately and timely.
• Set up mail merge, enter data, print, save, and send collection letters.
• Other duties as assigned.

Skills

Attention to detail

Organizational skills

Independent worker

Team player

Windows proficiency

Discretion with confidential info

Education

High school diploma or GED

Tools

Windows-based software

Job description

Position Summary: This position will scan and digitize legal documents and files, ensuring that all documents are properly labeled and saved in our electronic database.

Essential Duties and Responsibilities:

• Scan and digitize legal documents and files.
• Ensure that all documents are properly labeled and stored in our electronic database.
• Organize and maintain physical files.
• Set up files for new clients.
• Print and assemble hearing/trial notebooks.
• Assist with document retrieval and distribution.
• Perform quality control checks on scanned documents.
• Scan in Attorney notes on documents, meetings, and phone calls.
• Ensure that all documents are scanned accurately and in a timely manner.
• Set up mail merge, enter data, print, save, and send collection letters.
• Other duties as assigned.

Knowledge, Skills and Abilities Required:

• High school diploma or GED preferred.
• Prior experience as a file scanning clerk is preferred but not required.
• Strong attention to detail.
• Excellent organizational skills.
• Ability to work independently and as part of a team.
• Ability to work efficiently in Windows-based computer applications.
• Ability to handle confidential information with discretion.

The above is intended to describe the general content of and requirements for the performance of this job. It is not to be construed as an exhaustive statement of essential duties, responsibilities or requirements.