Records Clerk (35835)

Agua Caliente Band Of Cahuilla Indians; Palm Springs (CA); Vor Ort; USD 42.000 - 56.000; Vollzeit

Zusammenfassung

Agua Caliente Band Of Cahuilla Indians seeks an administrative support professional to process and analyze realty documents, perform data entry, and prepare files for archiving. You will assist front office staff with phones, client greetings, and document intake in a fast-paced environment.

The role requires attention to detail, typing speed, and proficiency in MS Office. Travel and office presence are expected, with deadlines and regulatory compliance guiding daily work.

Qualifikationen

• High School Diploma or equivalent required.
• Minimum of one (1) year of administrative experience in a high paced office environment, preferably processing escrow, legal, or real estate transactions
• Must type a minimum of 55 wpm.
• Must be proficient in computer applications including Microsoft Office, Word, Access, Excel, and Outlook.
• Ability to prioritize and multi-task.
• Attention to detail, a must.
• Excellent organizational ability, including achieving project timelines.
• Excellent grammar and communication skills, a must.
• Must be able to work independently.
• Must work well under pressure and meet deadlines.
• Must comply with applicable training and security requirements.

Aufgaben

• Review documents and identify defects.
• Notify clients of existing defects or correct existing defects as applicable.
• Create and maintain files in both hard copy and electronic formats.
• Perform extensive records research and document proofreading.
• Create daily work reports and other data reports as needed.
• Maintain records in accordance with applicable regulations, policies and procedures.
• Data entry into a Federal system of record.
• Convert documents to formats for uploading into electronic system.

Kenntnisse

Administrative experience

55 wpm typing

Attention to detail

Multitasking

Organizational skills

Communication skills

Ausbildung

High School Diploma or equivalent

Tools

Microsoft Office

Word

Access

Excel

Outlook

Jobbeschreibung

Job Description Summary

Under the general supervision of Trust Services management and direct supervision of the Residential Leasing Supervisor, process and analyze a wide variety of realty documents and transactions. Perform data entry, initial level transaction review, records clean-up, and prepare files for archiving. Assist front office staff as needed with phones, greeting clients, and document intake.

Job Description Summary

Under the general supervision of Trust Services management and direct supervision of the Residential Leasing Supervisor, process and analyze a wide variety of realty documents and transactions. Perform data entry, initial level transaction review, records clean-up, and prepare files for archiving. Assist front office staff as needed with phones, greeting clients, and document intake.

ESSENTIAL DUTIES AND RESPONSIBILITIES (other Duties May Be Assigned)

• Review documents and identify any defects.
• As applicable, notify clients of existing defects or correct existing defects.
• Create and maintain files in both hard copy and electronic formats.
• Perform extensive records research and document proof-reading.
• Create daily work reports and other data reports as needed.
• Maintain records in accordance with applicable regulations, policies and procedures.
• Data entry into a Federal system of record.
• Convert documents to formats for uploading into electronic system.

Qualifications

EDUCATION and/or EXPERIENCE

• High School Diploma or equivalent required.
• Minimum of one (1) year of administrative experience in a high paced office environment, preferably processing escrow, legal, or real estate transactions
• Must type a minimum of 55 wpm.
• Must be proficient in computer applications including Microsoft Office, Word, Access, Excel, and Outlook.
• Ability to prioritize and multi-task.
• Attention to detail, a must.
• Excellent organizational ability, including achieving project timelines.
• Excellent grammar and communication skills, a must.
• Must be able to work independently.
• Must work well under pressure and meet deadlines.
• Must comply with applicable training and security requirements.

PHYSICAL DEMANDS

To perform this job successfully, the individual must be able to stand, walk and use hands to type, reach, talk and hear and an ability to lift a minimum of 25 pounds.

WORKING CONDITIONS

Typically, the individual will be housed in an office environment, but may occasionally be exposed to outside weather conditions. The noise level in the work environment is usually moderate. Travel associated with training will be required.