Field-Ready Hospitality & Events Coordinator

dentsu; Charlotte (NC); On-site; CAD 53,000 - 65,000; Full time

Benefits offered by this job

Medical, vision, and dental insurance

Life insurance

Short-term and long-term disability

401k

Flexible paid time off

15 paid holidays per year

Paid sick and safe leave

Paid parental leave

Job summary

Dentsu, via MKTG Sports + Entertainment, is seeking a Coordinator, Hospitality & Events in Charlotte to assist planning and execution of hospitality and large-scale events for leading brands. You will help with program logistics, vendor coordination, guest communications and onsite execution while collaborating with internal teams and external partners.

The role is ideal for an early-career professional who is organized, proactive and eager to grow in hospitality and events, with opportunities

Qualifications

• Bachelor’s degree preferred or equivalent professional experience.
• 1–2 years of relevant experience in events, hospitality, experiential marketing, sports or entertainment.
• Agency/venue/hotel/event-production or hospitality experience is a plus.
• Strong organizational and time-management skills with multi-tasking ability.
• Proficient in coordinating budgets, invoices and payments.

Responsibilities

• Support planning and execution of corporate hospitality, meetings and sports/entertainment events.
• Coordinate event logistics including registration, travel, accommodations, F&B, gifting and onsite experiences.
• Maintain timelines, checklists and planning docs; communicate progress and risks.
• Prepare agendas, meeting notes and action items; assist with vendor coordination.
• Manage storage and receipt/shipment of large materials, domestically and internationally, with travel between facilities.
• Research venues and vendors; draft itineraries and post-event recaps for internal use.
• Assist with budgets, invoices and vendor payments; maintain financial docs.
• Provide onsite guest services, setup/breakdown support and basic troubleshooting.
• Support post-event reporting and extract learnings for future improvements.
• Respond professionally to client/vendor requests and collaborate across teams.

Skills

Organizational skills

Communication skills

Attention to detail

Problem solving

Team collaboration

Proactive mindset

Budget awareness

Education

Bachelor's degree in hospitality/marketing/communications/business

Tools

Microsoft Office

Event registration platforms

Project management platforms

Job description

Dentsu, via MKTG Sports + Entertainment, is seeking a Coordinator, Hospitality & Events in Charlotte to assist planning and execution of hospitality and large-scale events for leading brands. You will help with program logistics, vendor coordination, guest communications and onsite execution while collaborating with internal teams and external partners.

The role is ideal for an early-career professional who is organized, proactive and eager to grow in hospitality and events, with opportunities