Coordinator, Hospitality & Events

dentsu; Charlotte (NC); On-site; CAD 53,000 - 65,000; Full time

Benefits offered by this job

Medical, vision, and dental insurance

Life insurance

Short-term and long-term disability

401k

Flexible paid time off

15 paid holidays per year

Paid sick and safe leave

Paid parental leave

Job summary

Dentsu, via MKTG Sports + Entertainment, is seeking a Coordinator, Hospitality & Events in Charlotte to assist planning and execution of hospitality and large-scale events for leading brands. You will help with program logistics, vendor coordination, guest communications and onsite execution while collaborating with internal teams and external partners.

The role is ideal for an early-career professional who is organized, proactive and eager to grow in hospitality and events, with opportunities

Qualifications

• Bachelor’s degree preferred or equivalent professional experience.
• 1–2 years of relevant experience in events, hospitality, experiential marketing, sports or entertainment.
• Agency/venue/hotel/event-production or hospitality experience is a plus.
• Strong organizational and time-management skills with multi-tasking ability.
• Proficient in coordinating budgets, invoices and payments.

Responsibilities

• Support planning and execution of corporate hospitality, meetings and sports/entertainment events.
• Coordinate event logistics including registration, travel, accommodations, F&B, gifting and onsite experiences.
• Maintain timelines, checklists and planning docs; communicate progress and risks.
• Prepare agendas, meeting notes and action items; assist with vendor coordination.
• Manage storage and receipt/shipment of large materials, domestically and internationally, with travel between facilities.
• Research venues and vendors; draft itineraries and post-event recaps for internal use.
• Assist with budgets, invoices and vendor payments; maintain financial docs.
• Provide onsite guest services, setup/breakdown support and basic troubleshooting.
• Support post-event reporting and extract learnings for future improvements.
• Respond professionally to client/vendor requests and collaborate across teams.

Skills

Organizational skills

Communication skills

Attention to detail

Problem solving

Team collaboration

Proactive mindset

Budget awareness

Education

Bachelor's degree in hospitality/marketing/communications/business

Tools

Microsoft Office

Event registration platforms

Project management platforms

Job description

Job Description:

MKTG Sports + Entertainment is looking for a Coordinator, Hospitality & Events to support the planning and execution of hospitality and event programs for leading brands. This role will assist with a variety of programs, including corporate hospitality, client entertainment, large-scale sports and entertainment events and/or corporate meetings.

This is a great opportunity for an early-career professional who is organized, proactive and excited to grow within the hospitality and events industry. The Coordinator will support program logistics, vendor coordination, guest communications, event materials and onsite execution while collaborating closely with internal teams and external partners.

Responsibilities

• Support the planning and execution of corporate hospitality, consumer experiences, meetings, and sports and entertainment events
• Coordinate assigned event logistics, including registration, accommodations, transportation, food and beverage, gifting and onsite experiences
• Maintain project timelines, workback schedules, checklists and other planning documents while communicating progress and potential challenges to the team
• Participate in internal, client and vendor meetings; prepare agendas, capture notes and distribute action items
• Manage program storage units and coordinate the receipt and shipment of large-scale materials domestically and internationally, including frequent trips between facilities to oversee inventory and logistics
• Coordinate with venues, hotels, vendors and suppliers to gather information, confirm details and support successful execution
• Research venues, vendors and industry trends and contribute ideas that support client objectives and enhance the guest experience
• Draft event itineraries, guest communications, presentations, staffing plans and post-event recaps for internal review
• Coordinate event branding, collateral, signage and onsite materials, including tracking production and delivery timelines
• Support program budgets by tracking expenses, processing invoices, coordinating vendor payments and maintaining accurate financial documentation
• Provide onsite support, including guest services, vendor coordination, event setup and breakdown, and basic troubleshooting
• Assist with post-event reporting by gathering feedback, documenting outcomes and contributing observations to support future improvements
• Respond to client and vendor requests professionally and collaborate across teams to meet project deadlines.

Qualifications

• Bachelor’s degree in hospitality, marketing, communications, business or a related field preferred, or equivalent professional experience
• 1–2 years of relevant experience in events, hospitality, experiential marketing, sports or entertainment; relevant internship experience may be considered
• Previous agency, venue, hotel, event-production or hospitality experience is a plus
• Strong organizational and time-management skills, with the ability to balance multiple assignments and deadlines
• Excellent attention to detail when managing inventory and packing, labeling, tracking and preparing event materials for shipment
• Strong written and verbal communication skills and the ability to collaborate effectively with colleagues, clients, vendors and event partners
• Proactive, resourceful and solutions-oriented, with a willingness to ask questions and seek guidance when needed
• Comfortable supporting budgets, invoices and other financial documentation
• Proficiency in Microsoft Office; experience with event-registration or project-management platforms is a plus
• Willingness to travel and work nontraditional hours, including occasional evenings and weekends
• Comfortable assisting with physical event setup and breakdown when needed

Theannualbase salary for this position is $42,993.Placement within the salary rangeis based on a variety of factors, including relevant experience, knowledge, skills, and other factorspermittedby law.Additionally, this position is eligible for discretionary incentive compensation.

Benefits available with this position include:

• Medical, vision, and dental insurance,
• Life insurance,
• Short-term and long-term disability insurance,
• 401k,
• Flexiblepaidtimeoff,
• At least 15paid holidays per year,
• Paid sickand safeleave, and
• Paid parentalleave.

For more information regarding dentsu benefits, please visit www.dentsubenefitsplus.com.

The Perks

Not only will you be joining a multi-award-winning Agency with great culture,youwill also have the unique opportunity to collaborate with colleagues from our other offices across the globe. There is a wholeheap of benefits that come with the role- a flexible holiday package starting at20 days, corporate discounts, commuter benefits, cell phone reimbursement and much more. Our benefit plans have your total well-being in mind, and we offer an extensive list you can choose from to suit your needs

About MKTG Sports + Entertainment

MKTG S+E is a global agency that harnesses the power of sports and entertainment for brands.For over 20 years,we’veignited fandom andinnovatedactivation in the world ofsports and entertainment to make something worth noticing, engaging, liking,sharingand remembering. Weleveragedeep INSIGHTS and our network of seasoned & creative team members to create IMPACT between properties, fans & brands.

Today, we help brands move at THE SPEED OFFANSwhich means we aim to know fans better than they know themselves.MKTG S+E is a part of the broader dentsu Sports International network.

Working with us

We’rean agency born of fanatics...fans of sports (yes, even pickleball).

Fans of music ...fans of music (we sing in the shower).

Fans of data (we’re proud nerds).

Fans of art (from exhibitions to film).

Fans of culture (this is huge). And that means we put it all in for what we love,truly understandingwhat fans need, want, feel,hateand love about the brands and properties we lead.

We’reled by our core values which focus on collaboration, community, inspiring change, pursuing excellence, and celebrating bravery – all of which are foundational to our culture and how we treat each other andour clients.

We’rea community where you are free to be you, wheregood workgets rewarded, and you are truly energized by the team around you.It’smore than just ‘warm & fuzzies’ – happy humans are vital to our commercial success. And together, we make magic.

Inclusion and Diversity

We’reproud to be different and that starts with our people. To us, representation means more than just diversity, it means true equity. Wewon’tdefine people by their race, gender, sexual-orientation,ageor disability.Individuality is what makes us great, we want everyone to bring their full self to work and create something amazing. We are constantly evaluating our practices and policies,creatingand sustaining pathways to promotion, and intentional in how we create and distribute resources, giving people what they need to grow.That’swhat we care about. So, whetheryou’rejoining us, or looking to move to a different part of the business, we work hard to make sure we create opportunities for everyone.We offer teammember support through flexible working arrangements and schedules that promote work/life balance along with progressive parental and caregiver programs as well as opportunities to give back to the community as part of our global social responsibility efforts.

If you have any reasonable adjustment needs arising from a disability or medical condition to fullyparticipatein the recruitment process, please discuss this with our recruitment teams.

Location:

Charlotte

Brand:

Mktg Sports

Time Type:

Full time

Contract Type:

Permanent

Dentsu is committed to providing equal employment opportunities to all applicants and employees. We do this without regard to race, color, national origin, sex , sexual orientation, gender identity, age, pregnancy, childbirth or related medical conditions, ancestry, physical or mental disability, marital status, political affiliation, religious practices and observances, citizenship status, genetic information, veteran status, or any other basis protected under applicable federal, state, or local law.

Dentsu is committed to providing reasonable accommodation to, among others, individuals with disabilities and disabled veterans. If you need an accommodation because of a disability to search and apply for a career opportunity with us, please send an e-mail to [e-mail] by clicking on the link to let usknow the nature of your accommodation request and your contact information. We are here to support you.