Field Operations Support Assistant

Sci Corp; Seattle (WA); On-site; USD 2,841,000 - 4,047,000; Full time

Benefits offered by this job

Medical

Dental

Vision

401(k) with Company Match

Life Insurance

Sick Leave

Short-Term Disability

Long-Term Disability

Job summary

Sci Corp seeks an Administrative Assistant to provide clerical support for funeral services, greeting the public and handling general information with empathy. You will prepare documents, manage schedules, assist with payroll and coordinate orders for memorials and related products in a fast-paced, compassionate environment.

Ideal candidates have a high school diploma and 1–2 years in office clerical or customer service roles, with strong MS Office skills and excellent communication abilities.

Qualifications

• MS Office Suite experience preferred.
• Good verbal and written communication skills.
• Strong organizational skills and attention to detail.
• High level of compassion and integrity.
• Ability to maintain confidentiality.

Responsibilities

• Prepares death certificates, prayer cards and related documents.
• Completes required permits and/or certificates.
• Receives and processes payments and contracts.
• Oversees the processing of installation orders to grounds and maintenance departments.
• Responds to customer inquiries via telephone, internet and in person.
• Greets family members and friends and conveys empathy.

Skills

MS Office Suite

Verbal & written communication

Organizational skills

Confidentiality

Compassion and integrity

Education

High School or equivalent

Tools

Copiers

Printers

Fax machines

Calculators

Job description

Our associates celebrate lives. We celebrate our associates.

Provides administrative and clerical support to a funeral home, cemetery, crematory or a combination of these facilities. Duties include greeting the public and providing general information on services offered in a polite manner with a goal to meet and exceed customer expectations.

JOB RESPONSIBILITIES

• Prepares death certificates, prayer cards and related documents
• Completes required permits and or certificates
• Prepares and processes Veteran’s Paperwork
• Prepares marker monument placement paperwork
• Ensures required documentation to support requested products and services are accurate and complies with state/federal regulations and company rules
• Prepares and distributes daily schedules, reports, and documents
• Receives and processes payments and contracts
• Coordinates the ordering of memorials and related products and the control of storage inventory for vaults and markers
• Orders office supplies
• Oversees the processing of installation orders to grounds and maintenance departments
• Processes accounts payable transactions
• Assists with the preparation of obituaries
• Assists Location Management, Sales, Family Service Counselors and payroll as needed
• Acts as backup to Receptionist
• Greets family members and friends
• Communicates client family’s needs promptly and accurately to the appropriate staff member
• Conveys a sense of concern and empathy with client family members at all times
• Responds to customer inquiries via telephone, internet and in person
• Maintains professional and cooperative relationships with county clerk, medical examiner and physicians

MINIMUM REQUIREMENTS

Education

• High School or equivalent

Experience

• 1 - 2 years of experience in an office clerical or customer service capacity required
• Experience working in a customer-focused and fast-paced professional environment required

Knowledge, Skills & Abilities

• Working knowledge of office equipment including computers, calculators, copiers, printers, and fax machines at a level consistent with experience
• MS Office Suite experience preferred
• Basic mathematics skills required
• Good verbal and written communication skills
• Strong organizational skills and detail oriented
• High level of compassion and integrity
• Ability to maintain confidentiality

Schedul e

Monday - Friday/8:30am - 5pm

Compensatio n

$25.50/hr

Benefits

Medical * Dental * Vision * Flexible Spending Accounts (health care and dependent care) * Health Savings Account with Company Contribution * Sick Leave * Short-Term Disability * Long-Term Disability * Life Insurance * Voluntary Accidental Death or Dismemberment Insurance * Dependent Life Insurance * SCI 401(k) Retirement Savings Plan with Company match * Employee Assistance Program

Postal Code: 98133

Category (Portal Searching): Administration and Clerical

Job Location: US-WA - Seattle