Field Operations Coordinator, OSH

New York City Department of Education; New York (NY); Sur place; USD 70 000 - 100 000; Plein temps

Résumé du poste

New York City Department of Education in New York, NY is seeking a Field Operations Coordinator (OSH) to support the Office of School Health. You will collaborate with the Operations teams across NYC Public Schools and NYC DOHMH to ensure nursing offices receive medications and supplies throughout the year.

The role requires coordinating with vendors, tracking shipments and inventory, and helping implement quality assurance measures for data management across OSH systems.

Qualifications

• Minimum 2 years of administrative data experience and strong MS Office proficiency.
• Experience with data systems and cross‑department collaboration.
• Ability to manage multiple tasks and deadlines with attention to detail.

Responsabilités

• Serve as liaison to approximately 1,600 Public, Non‑Public, and Charter School Medical Rooms across five boroughs to provide medications and supplies.
• Initiate orders for new supplies and medical equipment for schools to meet program mandates.
• Design and manage tracking systems to ensure timely response to program needs.
• Collaborate with Senior Field Operations Coordinator to develop quality assurance measures.
• Coordinate with internal and external stakeholders to ensure data is updated and aligned across systems.
• Assist in developing forms to streamline procurement and business workflow.
• Coordinate requests and deliveries of medical room furniture.
• Track and maintain employee information in OSH database.
• Support data management efforts within OSH.

Connaissances

Data management

Communication skills

Microsoft Office 365

Excel

Access

Word

Outlook

Visio

Formation

Baccalaureate degree

Associate degree or 60 credits

High school diploma or educational equivalence

Education/experience equivalency options

Outils

Microsoft Office 365

Excel

Access

Word

Outlook

Forms

Visio

Description du poste

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Field Operations Coordinator, OSH - 27261

Level

Level 1

Division/Office

Office of School Health

Posting End Date

10/30/2026

This position is in a civil service competitive class that is subject to examination. Position is only open to current City employees with permanent NYC civil service status as Principal Administrative Associate or permanent in an equivalent title that is eligible for transfer under 6.1.9 to Principal Administrative Associate. This position is open to qualified persons with a disability who are eligible for the 55-a program. Please indicate in your cover letter that you would like to be considered for the position under the 55-a program.

Description

The Office of School Health (OSH) is a joint agency comprised of employees in both New York City Public Schools (NYCPS) and NYC Department of Health and Mental Hygiene (NYC DOHMH). OSH Operations Unit ensures all programs are provided with supplies, equipment, and training for staff to appropriately perform their duties, including life‑saving medications and defibrillators.

The Field Operations Coordinator (FOC) will work closely with the Operations team in both NYCPS and DOHMH to ensure School Nursing Offices are outfitted with proper medications and supplies throughout the school year, including replenishment of used medications. The FOC will also work with our vendors to track shipments and monitor the inventory of medical supplies. Performs related work.

Reports to

Senior Field Operations Coordinator

Direct Reports

N/A

Key Relationships

School Medical Room staff (Field Physicians, Nurses, Public Health Assistants), Supply vendors; OSH Programs.

Responsibilities

• Serve as liaison to approximately 1,600 Public, Non‑Public, and Charter School Medical Rooms located throughout the five boroughs to ensure the provision of medication and supply needs.
• Initiate orders for new supplies and medical equipment needed in schools to meet program mandates.
• Design and manage tracking systems to ensure timely response to program needs.
• Work closely with the Senior Field Operations Coordinator to develop, implement, and manage quality assurance measures to improve program practice.
• Coordinate with internal and external stakeholders to ensure that data is updated and aligned across systems.
• Assist with the development and implementation of quality assurance measures as it relates to the data management efforts within OSH.
• Coordinate requests and deliveries of medical room furniture.
• Track and maintain employee information in OSH database.
• Assist in development of forms in order to streamline procurement and business workflow.

Qualification Requirements

Minimum

• A baccalaureate degree from an accredited college and three years of satisfactory full ‑ time progressively responsible clerical/administrative experience, one year of which must have been in an administrative capacity or supervising staff performing clerical/administrative work of more than moderate difficulty; or
• An associate degree or 60 semester credits from an accredited college and four years of satisfactory full ‑ time progressively responsible clerical/administrative experience including one year of the administrative supervisory experience described in ʺ1ʺ above; or
• A four ‑ year high school diploma or its educational equivalent approved by a Stateʹs department of education or a recognized accrediting organization and five years of satisfactory full ‑ time progressively responsible clerical/administrative experience including one year of the administrative supervisory experience as described in ʺ1ʺ above;
• Education and/or experience equivalent to ʺ1ʺ , ʺ2ʺ , or ʺ3ʺ above. However, all candidates must possess the one year of administrative or supervisory experience as described in ʺ1ʺ above. Education above the high school level may be substituted for the general clerical/administrative experience (but not for the one year of administrative or supervisory experience described in ʺ1ʺ above) at a rate of 30 semester credits from an accredited college for 6 months of experience up to a maximum of 3½ years.

Plus

In addition to meeting the minimum requirements, individuals must have two additional years of relevant work experience.

Preferred

• At least 5 years of experience working with data and administrative systems.
• Familiarity with internal OSH data systems.
• Proven record of initiating and managing complex, interdisciplinary projects involving multiple partners and technologies.
• Extensive experience in mediating among groups with competing perspectives.
• Strong written and spoken communication skills.
• Strong attention to detail.
• Proficiency with Microsoft Office 365 applications; especially Excel, Access, Word and Outlook, Form, Visio.

(Internal candidates who are selected for this position and who currently hold comparable or less senior positions within the DOE will not earn less than their current salary.)

Please include a resume and cover letter with your application.

NOTE: The filling of all positions is subject to budget availability and/or grant funding.

*NewYorkCityResidencyis NOT Required *

We encourage all applicants from theNewYorkCitytri-state area to apply.

AN EQUAL OPPORTUNITY EMPLOYER

DOE Non-Discrimination Policy

The Department of Education of the City of New York is an inclusive equal opportunity employer committed to recruiting and retaining a diverse workforce and providing a work environment that is free from discrimination and harassment upon any legally protected status or protected characteristic, including but not limited to an individual's actual or perceived sex, race, color, ethnicity, national origin, age, religion, disability, sexual orientation, gender identity, veteran status, or pregnancy. For more information, please refer to the DOE Non-Discrimination Policy .

REQUESTING AN ACCOMMODATION - APPLICANTS

Any prospective employee (applicant) who is a qualified individual with a disability may request a reasonable accommodation to assist in the application process. If an applicant for employment believes that they have a qualifying disability and are in need of a reasonable accommodation in order to participate in the application process on an equal basis as applicants who do not have a disability, they should request an accommodation with their interview team or contact ODA by emailing [e-mail] . The determination of the accommodation request will be communicated to the applicant in writing.

https://infohub.nyced.org/docs/default-source/doe-employees-only/personnel-memorandum-6-2024-2025---accommodations.pdf

As a prospective employee of the City of New York, you may be eligible for federal loan forgiveness programs and state repayment assistance programs. For more information, please visit the U.S. Department of Education's website at https://studentaid.gov/pslf/ .