Field Operations Clerk

Union Tank Car Company - UTLX; Baton Rouge (LA); On-site; USD 32,000 - 42,000; Full time

Job summary

Transco Rail Services is seeking an office assistant to provide clerical, secretarial, and administrative support for the mobile/mini office. You will ensure efficient office operations and assist with invoicing by preparing BRCs from supervisor information.

The role requires basic computer skills, ability to operate standard office equipment, and strong communication with locations and vendors. Prior office experience is preferred.

Qualifications

• High School diploma or equivalent.
• 1-2 years of office experience.
• Knowledge of computers.
• Excellent communication and interpersonal skills.

Responsibilities

• Provide clerical, administrative, and secretarial assistance to the supervisor to ensure a smoothly run office operation.
• Prepare BRCs based on information from supervisors to provide an accurate record of car repair for invoicing purposes.
• Record, check, and transmit man-hours to payroll to ensure accurate processing of the hourly payroll.
• Prepare various monthly reports as required.
• Prepare purchase orders, order materials and ensure receipt of materials matches purchase orders.
• Participate in and actively support Safety, Quality projects and activities.

Skills

Office equipment

Communication

Basic computer skills

Reading & numeracy

Education

High School diploma or equivalent

1-2 years office experience

Job description

Transco Rail Services

As a part of the global industrial organization Marmon Holdings—which is backed by Berkshire Hathaway—you’ll be doing things that matter, leading at every level, and winning a better way. We’re committed to making a positive impact on the world, providing you with diverse learning and working opportunities, and fostering a culture where everyone’s empowered to be their best.

Job Description

Transco Rail Services, along with Union Tank Car Company (UTLX) and Procor, delivers full‑service railcar repair and maintenance through a broad North American network of fixed shops and mobile field service teams. Serving freight and tank car fleets across multiple industries, we are committed to safety, compliance, quality, and reliable service. Owned by Marmon Holdings, Inc. and Berkshire Hathaway, we rely heavily on those with the aptitude, attitude, and entrepreneurial spirit to drive our success and are committed to attracting and retaining top talent. We offer competitive compensation, an excellent benefits package, and an opportunity to become part of a top-notch team where enthusiasm, expertise, and progressive thinking are encouraged and valued.

Position Summary

This position is responsible for providing office assistance to the mobile/mini office by performing clerical, secretarial, and administrative duties to ensure efficient operations.

Essential Functions

• Provides clerical, administrative, and secretarial assistance to the supervisor to ensure a smoothly run office operation.
• Prepares BRC's based on information received from supervisors to provide an accurate record of car repair for invoicing purposes.
• Records, checks, and transmits man-hours to payroll to ensure accurate processing of the hourly payroll.
• Prepares various monthly reports as required
• Prepares purchase orders, order materials and ensure receipt of materials matches purchase orders.
• Participates in and actively supports Safety, Quality projects and activities.

Skills & Specifications

• Be able to operate basic office equipment such as facsimile machines, copy machines, and personal computers.
• Be able to communicate effectively with all locations, outside vendors and subordinates to ensure a clear understanding of required duties and performance.
• Possess reading, comprehension, and basic number skills required for clerical support functions.
• Be able to stoop, bend, and stretch to perform filing activites.

Education / Experience / Qualifications

• High School diploma or equivalent required.
• 1-2 years of pervious office experience.
• Knowledge of computers.
• Excellent communication and interpersonal skills.