Field Office Manager

Taylor & Martin Llc Auctioneers; Fremont (NE); Presencial; USD 42.000 - 64.000; Jornada completa

Descripción de la vacante

Taylor & Martin Llc Auctioneers is seeking a Field Office Manager to oversee the field office operations for auction titles and settlements. You will manage title processing, consignor communications, and invoicing, while ensuring accuracy and compliance across pre-auction setup to final settlement.

The role requires Notary Public certification and a valid driver's license, with travel approximately 125–135 days per year.

Formación

• Notary Public (required).
• Valid driver’s license (required).
• Supervisory experience, managing registration and settlement staff (approximately 5 people).
• Strong organizational and administrative skills.
• General knowledge of computer programs and basic clerical functions.

Responsabilidades

• Contact consignors for titles and handle payoffs with creditors.
• Set up field office and maintain a clean, organized environment.
• Review auction agreements and contracts, including emission-altered documents.
• Inspect and read all titles and VINs, identifying branded titles.
• Provide management with a list of issues during weekly meetings.
• Process consignor titles and ensure they are transferable to new owners.
• Create bills of sale and security releases.
• Register potential buyers and input raw auction data.
• Maintain a running balance of all items sold and ensure invoicing accuracy.
• Account for all monies received from auction customers.
• Reassign titles to new buyers promptly.
• For virtual auctions, ensure office copies and titles/files return to the home office.
• Maintain accountability for over 60 office supply items.
• Inventory and reorder permits for NE in-transits, IL, TX permits.
• Assist with TMI Live, including invoicing, calls, and customer inquiries.

Conocimientos

Notary Public

Driver's license

Supervisory experience

Organizational skills

General computer skills

Herramientas

Office software

Descripción del empleo

Purpose:The Field Office Manager plays a critical role in ensuring the integrity and efficiency of the auction process by maintaining control and accountability of all equipment—titled and non-titled—sold through the auction. This position provides comprehensive administrative support and title management expertise from pre-auction setup through final settlement, ensuring compliance, accuracy, and exceptional service delivery throughout all stages of the auction cycle.Duties and Responsibilities:Contact consignors for titles and handle payoffs with creditors.Set up field office and maintain a clean, organized, and presentable environment.Review auction agreements and contracts, including emission-altered documents.Inspect and read all titles and VINs, identifying branded titles.Provide management with a list of issues during weekly meetings.Process consignor titles and ensure they are transferable to new owners.Create bills of sale and security releases.Register potential buyers and input raw auction data.Maintain a running balance of all items sold and ensure accurate invoicing.Account for all monies received from auction customers.Reassign titles to new buyers promptly.For virtual auctions, ensure office copies and titles/files return to the home office.Maintain accountability for over 60 office supply items.Inventory and reorder permits (e.g., NE in-transits, IL, TX permits).Assist with TMI Live, including invoicing, calls, and customer inquiries.Skills:General knowledge of computer programs and basic clerical functions (typing, copying, data entry).Strong organizational and administrative skills.Notary Public (required).Valid driver’s license (required).Supervisory experience, managing registration and settlement staff (approximately 5 people).Comfortable climbing into tractors and lifting boxes and equipment occasionally.Physical Environment:Travel required approximately 125–135 days per year.Standard home office hours: 8:00 AM – 5:00 PM when not traveling.Auction site hours: 7:00 AM – 5:00 PM.Requires occasional extended hours during auction cycles and client meetings.Some physical labor, including lifting and equipment inspection.