Office Receptionist - Part-Time

Hansen Auction Group; Princeton (MN); On-site; USD 21,000 - 30,000; Part time

Job summary

Hansen Auction Group in Minnesota seeks an Office Receptionist to be the welcoming first contact for guests, handle inquiries, and assist buyers and sellers with item drop-offs and pickups.

This part-time role covers front-desk tasks, cash handling, basic admin work, and using AI-assisted tools to streamline operations. A high school diploma, some office experience, and a valid driver’s license are required.

Qualifications

• High school diploma or equivalent
• Some office experience preferred
• Possess and maintain a valid driver’s license

Responsibilities

• Greet visitors and determine the purpose of their visit
• Answer, screen, or forward calls
• Communicate with customers and employees via email and messaging
• Accept payments by cash, check, or credit card
• Keep reception area tidy and stocked with supplies
• Monitor inventory of office supplies and reorder as needed
• Assist with proofreading, transcription, and pay records
• Handle contracts and confidential data
• Sort and distribute mail and deliveries
• Coordinate inventory transfers between locations
• Review and categorize photos for upcoming auctions
• Leverage AI-assisted tools to streamline administrative tasks
• Travel to off-site auctions as needed
• Other duties as required

Skills

Cash handling

Critical thinking

Active listening

Customer service

Time management

Attention to detail

Tech savvy

Education

High school diploma

Job description

JOB TITLE: Office Receptionist

JOB LOCATION: Office

REPORTS TO: Office Manager

HOURS PER WEEK: Part-Time

FLSA STATUS: Non-Exempt

The Office Receptionist is the first point of contact for our guests, whether by phone, email, or in person. You are responsible for creating a positive and welcoming environment and tending to the needs of our buyers and sellers when picking up or dropping off items for auction.

QUALIFICATIONS

High school diploma or equivalent

Some office experience preferred

Possess and maintain a valid driver’s license required. Position includes operation of company vehicles; applicants must meet company driving and insurance eligibility requirements

PRIMARY DUTIES

Greet persons entering the establishment, determine the nature and purpose of their visit, and direct or escort them to specific destinations

Operate the telephone to answer, screen, or forward calls

Utilize electronic mail and messaging systems to communicate with customers and other employees

Accept payment from customers via cash, check, or credit card

Keep the reception area tidy and stocked with necessary supplies and advertising materials

Monitor inventory of all office supplies and request ordering for items that need replenishing

Perform administrative support tasks such as proofreading, transcribing handwritten information, and working with pay records, invoices, and other documents

Handle contracts and sensitive customer and employee data with strict confidentiality

Sort and distribute mail and deliveries

Assist in the coordination of inventory transfers between locations

Review and categorize photos for upcoming auctions

Leverage modern technology and AI-assisted tools to streamline administrative tasks, communication, and customer service workflows

Travel to off-site auctions as needed to assist in cataloging, open houses, cashiering or load out

Other duties as required and assigned

SKILLS

Cash handling

Critical thinking

Active listening

Customer service

Time management

Strong attention to detail

Proficient with modern technology and AI-assisted tools to support administrative, scheduling, and customer service workflows

PHYSICAL ENVIRONMENT

Sit at a desk for the majority of the day

Occasional standing, walking, crouching, and climbing

Occasional lifting of items weighing up to 25 pounds

May involve periodic outdoor responsibilities and exposure to varying weather and environmental conditions

May work near moving mechanical parts and explosives

This job description is not designed to cover or contain a comprehensive listing of activities, duties, or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at any time with or without notice.