Field office administrator

P.J. DICK INCORPORATED; Pittsburgh (Allegheny County); On-site; USD 45,000 - 70,000; Full time

Job summary

Join P.J. Dick Incorporated as a Field Office Administrator in Pittsburgh, where you'll provide essential administrative support for construction projects. This role involves coordinating work, managing documents, and liaising between departments, requiring strong organizational and communication skills. A competitive compensation package, including benefits such as health coverage and a 401k plan, awaits the right candidate.

Benefits

Medical, dental and vision coverage

Generous paid vacation and holidays

401k with company match

Annual bonus AND profit sharing

Qualifications

• Minimum 2 years administrative experience required.
• Working knowledge of general office procedures.
• Proficient research abilities needed.

Responsibilities

• Provide clerical support and manage logistics for construction projects.
• Act as liaison between departments and external contacts.
• Prepare special reports and collect payroll for projects.

Skills

Organizational skills

Supervisory skills

Communication skills

Education

4 year business or technical degree

Job description

WORK FOR AN INDUSTRY LEADER AND A COMPANY VOTED ONE OF THE "BEST PLACES TO WORK"!

Trumbull Corporation has an immediate opening for a Field Office Administrator for the Greater Pittsburgh region. This is an exciting opportunity to join a company that is ranked among the Engineering News-Record Top 100 Contractors nationally, a "best in class" leader in bridge and highway construction and a one of Pittsburgh's "Best Places to Work."

What's it like to work at PJ Dick-Trumbull-The Lindy Group?

As an employee of the Family of Companies, you'll be part of a team whose core values are Safety, Quality, Integrity, Family, and Community. As a general contractor, our companies build for the communities in which we live and work. Every employee contributes to building projects that connect people and places. We invite you to learn more about working with us by applying today!

We offer an outstanding compensation and benefits package that includes medical, dental and vision coverage, generous paid vacation and holidays, 401k with company match, annual bonus AND profit sharing!

PRIMARY FUNCTION:

Provide administrative support services to specific person or group (i.e. company executive, division, department, etc.).

TYPICAL DUTIES:

Provide clerical/secretarial support for assigned group. Answer, screen, and forward any incoming phone calls while providing basic information when needed. Notify employees that visitors have arrived. Organizing, processing and follow up of a variety of documents for numerous construction projects, working on multiple tasks and shifting priorities simultaneously while managing deadlines (e.g. subcontracts, agreements, purchase orders, change orders and insurance). Act as liaison between supervisor and others, such as other departments, external contacts, clients, etc. such liaison may be required to arrange meetings, clarify and resolve problems, coordinate work, maintain working relationship and public relations, etc. Oversee and/or process day-to-day administrative items (e.g. invoices, expense reports, supply requisitions, jobsite personnel transaction forms, etc.) per supervisor's authorization. Prepare special reports, studies, statistical analysis, brochures, etc. per supervisor's request. Such items would usually require research, development and/or interpretation of data and be performed with little supervision or instruction. Collect and review certified payroll from subcontractors for federal projects. Varied responsibilities encompassing projects from beginning to end. Compose and/or edit letters, memos, reports, etc., as required. Receive and ship packages, letters, etc., as required and sign for parcels when necessary. Perform additional assignments per supervisor's direction.

SKILLS, KNOWLEDGE, QUALIFICATIONS AND EXPERIENCE:

Educational and experience requirements include: 4 year business or technical degree plus minimum 2 years administrative experience or equivalent combinations training and related experience. working knowledge of general office procedures plus ability to organize and coordinate group work efforts required. Proficient research, supervisory and communicative skills essential.

COMMENTS:

Incumbent will engage with multiple disciplines (i.e. Business, Marketing/Business Development, Estimating, Accounting and Construction Operations). Flex work arrangements are not available for this position. Non-exempt under FLSA.

Individuals with Disabilities: PJ Dick-Trumbull-The Lindy Group wants all interested and qualified candidates to be able to use the career site to review and apply for employment opportunities. If you have a disability and need an accommodation to access this site, please contact us for assistance at 412.807.2000 or email us at [e-mail].

PJ Dick-Trumbull-The Lindy Group strives to create a diverse, safe, welcoming, and inclusive work environment in which all teams can excel.

We are an Equal Opportunity and VEVRAA Federal Contracting Employer and welcome all applications from a wide range of candidates, including covered veterans, minorities, females, and people with disabilities. Our policy is clear: We do not discriminate based on any characteristic protected by law.

To view our EEO policy, click here; to view our Section 503 and VEVRAA Affirmative Action Policy, click here.