Field Office Administrator

Middlesex co; Haverhill (MA); On-site; USD 40,000 - 60,000; Full time

Job summary

A recognized leader in heavy civil construction is seeking a Field Office Administrator in Haverhill, Massachusetts. This role plays a key part in supporting the project team on-site through various administrative functions vital for efficient site operations. Responsibilities include managing logistics, coordinating payroll, and interfacing with vendors, ensuring smooth communication within the field office. Candidates should be safety-oriented and possess strong organizational skills.

Responsibilities

• Comply with all Safety policies and procedures.
• Record labor, equipment, material, and supply resources.
• Interface with vendors and subcontractors for scheduling and billing.
• Coordinate payroll submission and interface with Payroll Department.
• Collect and scan all delivery tickets and correspondence.
• Be the primary contact for support of office equipment.
• Provide clerical assistance and maintain office management system.
• Coordinate with HR regarding walk-in applicants.
• Supervise the purchase and handling of office supplies.
• Conduct new hire orientations as directed.

Job description

The Middlesex Corporation is a nationally recognized and award-winning leader in the heavy civil construction industry. Since 1972, the family business founded by Robert W. Pereira has developed an extensive client and project list through its consistent efforts to safely build America’s infrastructure. The Middlesex Corporation specializes in building and reconstructing highways, bridges, marine, rail, and transit facilities through its collaborative team approach and focus on core values. In addition, Middlesex Asphalt in Central Florida is one of the largest and most productive asphalt plants in the United States with Middlesex Paving earning an equally solid regional presence and reputation.

Position Summary

The Field Office Administrator plays a key role in supporting the project team on-site by overseeing various administrative functions essential for the smooth operation of the construction site. This role involves managing logistics, resources, and communication within the field office, ensuring efficiency and organization throughout the project lifecycle.

Responsibilities

• Comply with (and actively promote) all Safety policies and procedures including reporting all accidents, incidents, and near misses to ensure adherence to our Number One Core Value – Safety, first in everything we do.
• Record labor, equipment, material, and supply resources.
• Interface with vendors and subcontractors, including scheduling activities, billing, and handling back charges.
• Coordinate payroll submission and interface with the TMC Payroll Department.
• Collect and scan all delivery tickets and correspondence.
• Be the primary contact for support of office equipment and tenant-related issues.
• Provide clerical assistance as needed, handle errands, and maintain an orderly office management system.
• Coordinate with HR regarding the handling of walk-in applicants.
• Supervise the purchase and handling of office supplies.
• Conduct new hire orientations as directed.

Equal Opportunity Employer, including disabled and veterans.