Field Office Administrative & Accounting Specialist

Holder Construction Group; Matthews (NC); On-site; USD 55,000 - 75,000; Full time

Job summary

Holder Construction is seeking an Administrative/Accounting Professional for our Project Management team in the Charlotte office. This full-time, in-person role supports daily administration, invoicing, payroll, and HR tasks to keep projects running smoothly.

Qualified candidates will have 5+ years in office administration, strong Excel/Word skills, and excellent communication. Preferred: Associate degree, construction industry experience, and familiarity with D365 Finance and Operations.

Qualifications

• 5+ years of experience in office administration or a related field.
• Strong proficiency in Excel, Word, email, and other relevant computer skills.
• Strong work ethic, detail-oriented, organized, professional, dependable, and excellent communication skills.

Responsibilities

• Coordinate with the project team to oversee and process daily administration for the job/project, including ordering and maintaining all office supplies, managing expense reports, payroll, and mail.
• Process all paperwork associated with projects, such as Trade Subcontractor Invoices/Pay Applications, certificates of insurance and bonds, onsite payroll, lien waivers, and miscellaneous vendor requirements.
• Help manage Subcontractor workflow as it relates to the review and approval process of Trade Subcontractors.
• Collaborate with Project Managers, Superintendents, Engineers, Project Accountants, and other departments to complete project-related tasks.
• Complete various HR administrative projects and reporting as needed, including new hire onboarding, compliance, benefits, and termination paperwork.

Skills

Office administration

Strong communication

Detail-oriented

Education

Associate degree or higher

Tools

Excel

Word

D365 Finance and Operations

Job description

Holder Construction is seeking an Administrative/Accounting Professional for our Project Management team in the Charlotte office. This full-time, in-person role supports daily administration, invoicing, payroll, and HR tasks to keep projects running smoothly.

Qualified candidates will have 5+ years in office administration, strong Excel/Word skills, and excellent communication. Preferred: Associate degree, construction industry experience, and familiarity with D365 Finance and Operations.