Field Labor Coordinator

CoVolt Power; Lake Village (AR); On-site; USD 40,000 - 55,000; Full time

Job summary

CoVolt Power is seeking an HR administrator to support payroll processing, timekeeping, recordkeeping, and onboarding activities. The role involves maintaining employee files, processing field labor hours, and assisting with audits and RAPIDS enrollment for apprentices.

The position requires strong Excel skills, analytical thinking, and the ability to work independently in a fast-paced environment while upholding professional standards across the site.

Qualifications

• 2+ years' experience in HR administration, payroll processing / timekeeping or similar role (Construction admin experience preferred).
• Strong analytical and problem-solving abilities.
• Strong knowledge of MS Office Suite (excellent Excel ability).
• Highly organized and detail-oriented.
• Ability to work independently or as part of a team.
• Works well under tight deadlines and maintains professionalism.
• Effective communication with all organizational levels.
• Advocate for site employees by supporting company policies and procedures.
• Proactive problem solving through in-person, email, and phone communications.

Responsibilities

• Participates in new hire orientation and performs E-Verify process.
• Assists with creating and maintaining employee records.
• Assists with entering of field labor working hours.
• Reviews and reconciles project timecards.
• Runs regular employee classification & pay rate audits.
• Prepare position & pay rate changes.
• Enroll apprentices in DOL RAPIDS system; ensure transfers, suspensions and cancellations are processed in RAPIDS according to the signed state registration standards.
• Coordinate logistics for online apprenticeship training requirements (maintain computer lab; coordinate employee attendance & progress in adherence to DOL timelines).
• Troubleshoot and update computer equipment with assistance from IT.
• Ensure the apprenticeship to journeyman ratio is maintained per each apprenticeship program signed standards.
• Prepare, audit & review required reporting related to IRA program compliance.

Skills

HR administration

Payroll processing

Timekeeping

Excel

Analytical thinking

Organizational skills

Communication skills

Teamwork

Problem solving

Tools

MS Office Suite

Job description

• Participates in new hire orientation and performs E-Verify process
• Assists with creating and maintaining employee records
• Assists with entering of field labor working hours
• Reviews and reconciles project timecards
• Runs regular employee classification & pay rate audits
• Enroll apprentices in DOL RAPIDS system; ensure transfers, suspensions and cancellations are processed in RAPIDS according to the signed state registration standards.
• Coordinate logistics for online apprenticeship training requirements (maintain computer lab; coordinate employee attendance & progress in adherence to DOL timelines)
• Troubleshoot and update computer equipment with assistance from IT
• Ensure the apprenticeship to journeyman ratio is maintained per each apprenticeship program signed standards.
• Prepare, audit & review required reporting related to IRA program compliance

Job Responsibilities

• Participates in new hire orientation and performs E-Verify process
• Assists with creating and maintaining employee records
• Assists with entering of field labor working hours
• Reviews and reconciles project timecards
• Runs regular employee classification & pay rate audits
• Prepare position & pay rate changes
• Enroll apprentices in DOL RAPIDS system; ensure transfers, suspensions and cancellations are processed in RAPIDS according to the signed state registration standards.
• Coordinate logistics for online apprenticeship training requirements (maintain computer lab; coordinate employee attendance & progress in adherence to DOL timelines)
• Troubleshoot and update computer equipment with assistance from IT
• Ensure the apprenticeship to journeyman ratio is maintained per each apprenticeship program signed standards.
• Prepare, audit & review required reporting related to IRA program compliance

Job Requirements

• 2+ years' experience in HR administration, payroll processing / timekeeping or similar role (Construction admin experience, preferred)
• Strong analytical and problem-solving abilities
• Strong knowledge of MS Office Suite (excellent Excel ability required)
• Highly organized
• Ability to work independently or as a team
• Performs well under tight deadlines
• Always maintains an elevated level of professionalism
• Effective communication skills with all organizational levels
• Acts as an advocate for Signal Energy, LLC site employees by supporting all company policies and procedures while presenting a positive attitude
• Problem solving through face-to-face, email and phone communications

Physical Demands

The FLC role may require physical actions to successfully perform the job's essential functions, including mobility on and around construction sites and occasionally lifting or moving up to 25 pounds.