Field Administrative Assistant

The Planet Forward; Langhorne (Bucks County); On-site; USD 61,000 - 82,000; Full time

Job summary

An established industry player is seeking a dedicated Field Administrative Clerk for a contract-to-hire role in Langhorne, PA. This full-time, on-site position offers a unique opportunity to grow into a supervisory role while supporting dispatch operations and administrative duties. Ideal candidates will be organized, physically active, and eager to learn both field work and internal business systems. With a focus on leadership development, this role promises a career-building path in a fast-paced environment. Join a team where your contributions matter and help shape the future of operations.

Qualifications

• Experience with accounting or ERP software is essential.
• Strong communication and organization skills are required.

Responsibilities

• Conduct daily yard checks and maintain accurate trailer logs.
• Enter and update dispatch orders in Excel.

Skills

Organizational Skills

Communication Skills

Problem-Solving Skills

Physical Mobility

Adaptability

Education

High School Diploma

Tools

Microsoft Excel

Accounting Software (QuickBooks, SAP)

Job description

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Employment Type: 12-Month Contract-to-Hire

Schedule: Sunday–Thursday

Status: Full-Time | On-Site | Non-Exempt

Local Candidates Strongly Preferred

Position Overview

We are seeking a Field Administrative Clerk for a contract-to-hire opportunity at our Langhorne, PA facility. This full-time, on-site role follows a Sunday–Thursday schedule and is ideal for someone organized, physically active, and looking to grow into a supervisory role.

This position supports both dispatch operations and administrative duties and will require you to gain a full understanding of both field work and internal business systems, including accounting and operational software. Over time, this role will evolve into a leadership position based on demonstrated capability.

Temp-to-Hire Path to Supervisor

This is not just a support role—it’s a development track. We are hiring with the clear intent of transitioning the right candidate into a supervisory position after a comprehensive evaluation period. This process will assess your ability to:

• Learn and retain both labor and administrative tasks
• Demonstrate operational proficiency through hands-on experience
• Communicate and give directions to hourly operators
• Work effectively with internal systems, including dispatch and accounting platforms
• Exhibit unit cohesion, problem-solving, organization, and leadership potential

We take this approach seriously—we’re not looking for someone who simply interviews well, but someone who will show up, learn, and lead with consistency and integrity.

Key Responsibilities

• Conduct daily yard checks and maintain accurate trailer logs
• Enter, update, and adjust dispatch orders in Excel (add-ons, cancellations, reschedules)
• Verify completed order documentation (BOLs, COAs, wash sheets)
• Organize orders and stage documentation for driver pickup
• Communicate scheduling updates with carriers via phone and email
• Cross-check dispatch logs for accuracy
• Assist the Administrative Assistant with time-sensitive tasks
• Work within business systems, including basic accounting software, for data entry, tracking, and reporting
• Support and learn the flow of operations on-site to effectively communicate with hourly staff and eventually supervise day-to-day operations
• Operates on a 14-acre facility, with 9 acres of active yard space
• Role requires regular mobility, walking and working outdoors
• Must balance both physical responsibilities and office discipline
• Environment is fast-paced and dynamic, requiring flexibility and follow-through

Qualifications

• Local to Langhorne, PA or able to commute reliably
• Experience with accounting or ERP software (e.g., QuickBooks, SAP, or similar platforms)
• Proficiency in Microsoft Excel and general computer tasks
• Strong communication, organization, and problem-solving skills
• Ability to learn new systems and procedures quickly
• Physically able to move throughout the yard and handle hands-on responsibilities
• Motivated to grow into a supervisory role through demonstrated performance

Why This Role?

This isn’t just a clerical job, it’s a career-building opportunity. If you’re reliable, sharp, and ready to learn the operation from the ground up, we’ll give you the tools and support to become a leader in the field.

At The Planet Group, we deliver strategic talent solutions across industries through contract, direct hire, and contract-to-hire services—matching top experts with the companies that need them most. Our specialized sales and recruitment teams are deeply experienced in Accounting, Finance, HR, Administration, and Customer Service connecting skilled professionals with roles that drive business impact. Whether you're seeking a new role or interested in advancing your career, we bring speed, strategy, and a people-first approach to every partnership.

Seniority level

• Seniority level

  Associate

Employment type

• Employment type

  Contract

Job function

• Job function

  Administrative

• Industries

  Manufacturing

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