Field Administration Lead: Payroll, Purchasing & Projects

McCarl's LLC; Beaver Falls (Beaver County); On-site; USD 65,000 - 90,000; Full time

Job summary

McCarl's LLC is seeking a Field Administration Supervisor to supervise and coordinate field administrative activities across projects from startup to close-out. You will lead Field Administrative Coordinators, oversee payroll and purchasing, manage vendor and project document workflows, and ensure compliance with company policies.

The role requires strong communication, supervisory experience, and proficiency with Microsoft Office; Vista knowledge is a plus.

Qualifications

• Three or more years in field administration, payroll, purchasing, or project support.
• Supervisory or team-lead experience preferred.
• Strong written and verbal communication skills.
• Working knowledge of payroll, purchasing, purchase order, accounts payable, and document-management processes.
• Proficiency with Microsoft Office Suite.

Responsibilities

• Supervise, coach, and support Field Administrative Coordinators across projects.
• Oversee and complete field payroll processes including time entry, approvals, and documentation.
• Manage purchasing administration including PO setup, approvals, and invoice matching.
• Oversee jobsite administrative support from project startup to close-out.
• Establish standardized field administration procedures and service expectations.
• Monitor activity for accuracy, timeliness, and policy compliance.
• Coordinate with project managers, field leaders, HR, Finance, vendors, and internal departments.
• Provide status updates and escalate significant risks.
• Develop and deliver training for Field Administrative Coordinators.
• Maintain strong relationships with field personnel and vendors.
• Travel to jobsites as needed to assess needs and ensure compliance.

Skills

Field administration

Payroll coordination

Supervisory experience

Communication skills

MS Office

Detail oriented

Multitasking

Time management

Education

Associate degree in Business

Tools

Vista

Job description

McCarl's LLC is seeking a Field Administration Supervisor to supervise and coordinate field administrative activities across projects from startup to close-out. You will lead Field Administrative Coordinators, oversee payroll and purchasing, manage vendor and project document workflows, and ensure compliance with company policies.

The role requires strong communication, supervisory experience, and proficiency with Microsoft Office; Vista knowledge is a plus.