Construction Field Admin Lead - Payroll & Purchasing

McCarl's Inc.; Beaver Falls (Beaver County); On-site; USD 65,000 - 90,000; Full time

Benefits offered by this job

Yearly bonus potential

Company paid health benefits

401(k) with employer match

Paid time off

Job summary

McCarl's is seeking a Field Administration Supervisor to supervise Field Administrative Coordinators and coordinate field administration activities across projects from startup through close-out. You will oversee payroll, purchasing, accounts payable documentation, onboarding support, and field records, ensuring standardized procedures and timely information flow.

Your role will require coaching staff, ensuring compliance, training team members, and collaborating with project managers, HR, and

Qualifications

• Three or more years of field administration, payroll, purchasing, accounts payable, or project support experience (construction preferred).
• Supervisory or team-lead experience is preferred.
• Associate degree in Business, Accounting, or related field is preferred but not required.
• Working knowledge of payroll, purchasing, purchase orders, accounts payable, and document-management processes; Vista a plus.
• Demonstrated ability to supervise employees, set priorities, coach performance, and maintain deadlines.
• Excellent verbal and written communication skills.
• Strong computer skills with Microsoft Office Suite (Excel, Word, Outlook).
• High attention to detail, organization, and process compliance.
• Strong time-management and multitasking in a fast-paced, multi-project environment.

Responsibilities

• Supervise, coach, and support Field Administrative Coordinators across projects and jobsites.
• Oversee field payroll processes, including time entry, approvals, and documentation.
• Manage purchasing administration: PO setup, authorizations, invoicing, and discrepancy resolution.
• Oversee jobsite administrative support from startup to close-out, including onboarding and documentation.
• Establish and enforce standardized field administration procedures and service expectations.
• Review payroll, purchasing, AP, and admin activity for accuracy and compliance.
• Coordinate with project managers, HR, Finance, vendors, and internal teams to address needs and escalations.
• Monitor deadlines and risk, providing status updates and escalation as needed.
• Develop and deliver training on payroll entry, purchasing, and documentation standards.
• Maintain relationships with field personnel, project teams, vendors, and internal departments.
• Travel to jobsites as needed to assess needs and ensure compliance.

Skills

Payroll

Purchasing

Accounts Payable

Field Administration

Supervision

Documentation

Microsoft Office

Communication

Time Management

Education

Associate degree in Business/Accounting

Related field preferred

Tools

Vista

Job description

McCarl's is seeking a Field Administration Supervisor to supervise Field Administrative Coordinators and coordinate field administration activities across projects from startup through close-out. You will oversee payroll, purchasing, accounts payable documentation, onboarding support, and field records, ensuring standardized procedures and timely information flow.

Your role will require coaching staff, ensuring compliance, training team members, and collaborating with project managers, HR, and