Festival Production Assistant: Live Event Ops

Insomniac Events; San Bernardino (CA); On-site; USD 23,000 - 28,000; Full time

Job summary

Insomniac is seeking a motivated Production Assistant to support the Back of House operations for live events in California. This in-person role reports to the Back of House Manager and involves advancing festival areas, compiling documents, and coordinating with multiple vendors and production teams.

The position requires strong Excel/Word/PowerPoint skills, excellent communication, and the ability to balance multiple projects in a fast-paced environment.

Qualifications

• Excellent comprehension and retention in Excel, Word and PowerPoint.
• Effective and concise communication in electronic and verbal mediums.
• Adaptive in fast-paced environments.
• Seasoned in event planning, management, and coordination.
• Well versed in communicating with multiple vendors and advancing event production needs.
• High ability to balance multiple projects and tasks.
• Proven track record to meet deadlines.
• Must be motivated with an 'Everything is possible' attitude.
• Must be an active problem solver, instilled with a sense of urgency for projects large and small.
• Must be able to continuously stand or walk.
• Must be able to bend, squat, climb stairs and lift frequently.
• Must be able to lift up to 50 pounds occasionally.

Responsibilities

• Assist Project Manager in developing, organizing and executing different festival area operations.
• Contribute to compiling advance documents relating to several festival areas.
• Act as a Vendor Liaison for all related areas of production.
• Communicate production needs to all contributing teams.
• Support in document organization relating to advancing, set up documents and correspondence between vendors and production departments.
• Assist in organization of advance documents relating to the executive producer branch in our organizational chart.
• Facilitate the advance credential materials for all related vendors and staff involved with the projects.

Skills

Excel

Word

PowerPoint

Communication

Event planning

Vendor liaison

Multitasking

Deadline driven

Problem solving

Job description

Insomniac is seeking a motivated Production Assistant to support the Back of House operations for live events in California. This in-person role reports to the Back of House Manager and involves advancing festival areas, compiling documents, and coordinating with multiple vendors and production teams.

The position requires strong Excel/Word/PowerPoint skills, excellent communication, and the ability to balance multiple projects in a fast-paced environment.