Festival Production Coordinator, Content

Sundance Institute; Boulder (CO); Hybrid; USD 35,000 - 43,000; Full time

Benefits offered by this job

Paid sick leave

Institute holidays

Employee assistance program

Wellness initiatives

Festival passes

Job summary

Sundance Institute in Boulder, CO is seeking a Festival Production Coordinator, Content to support logistics for the Video Content team during the Sundance Film Festival. This temporary, full-time role (40 hours/week) runs from Oct 14, 2026 to Feb 19, 2027 and may require evenings, weekends, and holidays.

Responsibilities include coordinating workflows, arranging travel and lodging, creating schedules, and liaising with vendors and volunteers.

Qualifications

• 2 years experience coordinating production logistics or related.
• Valid driver’s license and successful completion of MVR background check preferred.
• Outstanding verbal, written, and interpersonal communication skills to work effectively with a variety of people.
• Excellent organizational skills including the ability to prioritize.
• Ability to problem-solve.
• Ability to maintain confidential information.
• Ability to transport items up to 50 lbs.
• Legal authorization to work in the United States.

Responsibilities

• Coordinate various workflows to ensure deadlines for the Video Content team.
• Schedule flights, transportation, lodging for contractors and align with team members.
• Create organized systems and templates for workflow and scheduling.
• Produce daily schedules for Festival coverage (video/photography).
• Prepare team vehicles with equipment and route directions.
• Schedule equipment rentals and office technical needs as directed.
• Support field teams and guide volunteers to fulfill responsibilities.
• Serve as liaison between Festival vendors, employees, and Video Content team.
• Keep the Festival office clean and stocked during the event.
• Compile a comprehensive wrap report and organize paperwork and receipts.

Skills

Production logistics

Driver's license

Communication skills

Organization

Problem-solving

Confidentiality

Lifting 50 lbs

US work authorization

Job description

Career Opportunities with Sundance Institute

A great place to work.

Careers At Sundance Institute

Current job opportunities are posted here as they become available.

Our employees are distributed across four main hubs: Los Angeles, California, Boulder, Colorado, New York, New York, & Salt Lake City, Utah.

The Festival Production Coordinator, Content, supports logistical needs such as scheduling, renting equipment, finding vendors, communicating location instructions, and collecting paperwork, invoices, and overall coordination of production logistics.

Working closely under the supervision of the Festival Production Manager, Content, the Coordinator will help ensure the safety, well-being, and efficiency of the production team is optimized and prioritized. The Coordinator will also work closely with the Festival Office Production Assistant and support the Production Supervisor. This role supports Sundance Institute's commitment to creating content that highlights the needed work of independent filmmakers, and the resources that Sundance Institute provides these artists.

This temporary position works full-time (40 hours per week) from Wednesday, October 14, 2026 to Friday, February 19, 2027 and will be required to work extended hours, including some evenings, weekends, and holidays to meet key deadlines and respond to on-call needs as assigned. This position may be based within a commutable distance to Boulder, CO, Salt Lake City, UT, Los Angeles, CA, or New York, NY, until the department comes together in Boulder, CO in January to support the in-person elements of the Festival.

Top priorities include but are not limited to…

• Coordinating various workflows to ensure deadlines are met for the Video Content team.
• Scheduling flights and transportation, lodging, and other logistics for contractors, working with team members to ensure accurate information.
• Setting up organized systems and templates for workflow and scheduling use for the Video Content team.
• Creating daily schedules for Festival coverage (video and photography creation) as directed.
• Prepping team vehicles with appropriate equipment, including route directions, etc.
• Scheduling equipment rentals, deliveries, shipments, and office technical needs, etc. as directed.
• Supporting field teams and providing guidance to volunteers to ensure volunteers understand responsibilities and are effective in their roles.
• Acting as a liaison between Festival vendors, employees, and the Video Content team.
• Ensuring the office area is clean and stocked with all necessary supplies during the Festival.
• Completing a comprehensive Festival wrap report as directed.
• Ensuring all paperwork, receipts, and other important documents are well-organized during wrap.
• Providing transportation support for Content team members to various locations and venues in Park City and the greater Salt Lake City area, including driving a Festival-provided vehicle and assisting with schedule planning.

You have the following direct or transferable skill sets:

• 2 years experience coordinating production logistics or related.
• Valid driver’s license and successful completion of MVR background check preferred.
• Outstanding verbal, written, and interpersonal communication skills to work effectively with a variety of people.
• Excellent organizational skills including the ability to prioritize.
• Ability to problem-solve.
• Ability to maintain confidential information.
• Ability to transport items up to 50 lbs.
• Legal authorization to work in the United States.

You will be successful in this role if you...

• Help establish and maintain a successful workflow for the team and Festival tasks.
• Build effective and productive relationships with all vendors.
• Help contribute to the overall success of the team through support, clear communication, and compassion.

In addition to an hourly pay of $22.25, this position is eligible for benefits & perks, highlights include:

• Paid sick leave and Institute holidays
• Employee assistance program
• Employee Wellness Initiatives
• Sundance Film Festival passes and benefits (varies each year)

*Applications open 09/10/2026 and will be accepted for at least one week