Fellowship Programs Coordinator — Hybrid Admin Lead

Brigham and Women's Hospital; Boston (MA); Hybrid; USD 27,000 - 39,000; Full time

Job summary

The Brigham and Women's Hospital is seeking a Fellowship Program Coordinator to support a variety of fellowship programs within the Department of Emergency Medicine. The role focuses on administration, compliance, recruitment, and coordination of program activities to ensure a smooth training experience.

This position works closely with fellowship directors, fellows, and institutional stakeholders to maintain program integrity, manage records, and support SAEM/ACGME requirements while

Qualifications

• Strong oral and written communication skills.
• Ability to prioritize, delegate, and manage multiple projects.
• Knowledge of GME policies and compliance requirements.
• Experience with fellowship programs or academic coordination.
• Familiarity with CME reimbursement processes.

Responsibilities

• Onboard and orient new fellows, including credentialing and enrollment in academic programs.
• Coordinate orientation schedules and hospital systems such as EPIC.
• Provide administrative support to the Vice Chair of Education and maintain SAEM directories.
• Manage fellowship recruitment, communications with candidates, and tracking of offer letters.
• Process reimbursements for CME and travel and maintain program records and evaluations.

Skills

Communication skills

Project management

Administrative support

Financial accounting

GME policies

Fellowship coordination

Time management

Education

High School Diploma

Associate's Degree preferred

Tools

New Innovations

EPIC

Job description

The Brigham and Women's Hospital is seeking a Fellowship Program Coordinator to support a variety of fellowship programs within the Department of Emergency Medicine. The role focuses on administration, compliance, recruitment, and coordination of program activities to ensure a smooth training experience.

This position works closely with fellowship directors, fellows, and institutional stakeholders to maintain program integrity, manage records, and support SAEM/ACGME requirements while