Fellowship Program Project Manager

Columbia University in the City of New York; New York (NY); On-site; USD 75,000 - 85,000; Full time

Job summary

Columbia University invites applications for a Project Manager for the Agents of Change (AoC) program within the THRIVE Lab at the Mailman School of Public Health. The role focuses on organizing and coordinating the fellowship, fellows, and external partners to advance leadership in environmental health justice.

The successful candidate will manage day-to-day operations, scheduling, and logistics, serve as the primary contact for participants, and assist with grant and IRB-related tasks.

Qualifications

• Bachelor's degree or equivalent in education and experience, plus 3 years of related experience.
• Strong writing and communication skills.
• Ability to work independently and as part of a team to execute complex tasks under demanding deadlines.
• Strong interpersonal skills to interact effectively with varied internal and external collaborators.
• Detail-oriented, with the ability to multitask, prioritize, and follow up.
• Proficiency in Microsoft Word, Excel, PowerPoint, and standard platforms for website building.

Responsibilities

• Coordinate and support day-to-day operations of the fellowship program and THRIVE Lab, ensuring timely execution of program activities.
• Serve as the primary point of contact for fellows, leadership, applicants, and guest speakers, managing program communications and responding to inquiries.
• Coordinate calendars, schedule meetings, distribute agendas, and provide logistical support for fellowship sessions, leadership meetings, and special events.
• Coordinate in-person retreats, including travel arrangements, payment processing, reimbursements, and event planning.
• Maintain and update program resources, including website content, application materials, and other program documentation.
• Support grant administration by assisting with progress reports, grant proposals, financial reporting, and maintaining records for reporting requirements.
• Prepare, submit, modify, and maintain human subjects research applications to Columbia University's Institutional Review Board (IRB).
• Coordinate participant reimbursement processes, including distributing incentives through platforms such as TruCentive.
• Coordinate administrative onboarding and setup for research collaborators, consultants, and vendors, including establishing vendors within Columbia University's financial systems and coordinating payment documentation.
• Perform other program coordination and administrative duties as assigned to support the success of the fellowship and the THRIVE Lab.

Skills

Strong writing and communication

Independent and team work

Detail-oriented

Multitasking under deadlines

Education

Bachelor's degree or equivalent

Master's degree (preferred)

Tools

Microsoft Word

Excel

PowerPoint

Website building platforms

Job description

Columbia University invites applications for a Project Manager for the Agents of Change (AoC) program within the THRIVE Lab at the Mailman School of Public Health. The role focuses on organizing and coordinating the fellowship, fellows, and external partners to advance leadership in environmental health justice.

The successful candidate will manage day-to-day operations, scheduling, and logistics, serve as the primary contact for participants, and assist with grant and IRB-related tasks.