FELLOWSHIP PROGRAM ADMINISTRATOR (224994)

ViziRecruiter,LLC.; New York (NY); On-site; USD 50,000 - 70,000; Full time

Job summary

A healthcare organization is seeking a Fellowship Program Administrator to provide administrative and operational support for fellowship programs in Obstetrics and Gynecology. The role entails coordinating onboarding, maintaining compliance with institutional requirements, and facilitating the educational development of fellows. Candidates should possess an associate degree, relevant work experience, and strong multicultural competencies.

Qualifications

• 3 years of work experience required.
• Knowledge of ACGME/LCME policies preferred.

Responsibilities

• Coordinate onboarding, orientation, and graduation of fellows.
• Maintain compliance regarding duty hours and evaluations.
• Manage ERAS applications and coordinate interview scheduling.

Skills

Knowledge of education programs

Multicultural competencies

Education

Associate degree

Bachelor's degree

Job description

Introduction

To heal, to teach, to discover and to advance the health of the communities we serve.

To learn more about the “Montefiore Difference” – who we are at Montefiore and all that we have to offer our associates, please click here.

Overview

The Fellowship Program Administrator is responsible for the day-to-day administrative and operational support of multiple ACGME and Non-ACGME accredited fellowship programs within the department of Obstetrics and Gynecology. This role ensures compliance with institutional and accreditation requirements, supports program leadership, and facilitates the educational and professional development of fellows.

Responsibilities

• Coordinate onboarding, orientation, and graduation of fellows.
• Maintain compliance: duty hours, evaluations, WebADS reporting.
• Assist with Annual Program Evaluations (APE), Clinical Competency Committee (CCC), and Program Evaluation Committee (PEC) meetings, including minute-taking and documentation.
• Manage ERAS applications, coordinate Thalamus interview scheduling, and ensure NRMP compliance.
• Communicate with applicants, faculty, and staff regarding interview logistics and materials.
• Maintain accurate records using platforms such as New Innovations, GME track, Cortex, FREIDA.
• Organize fellowship related events including thesis defenses, graduation ceremonies, and departmental presentations.

Requirements

• Associate degree required, Bachelor's degree preferred.
• 3 years of work experience.
• Knowledge of education programs.
• Knowledge of ACGME/LCME policies.
• Multicultural competencies and ability to work with diverse populations.