Residency Program Administrator (JR232123)

ViziRecruiter,LLC.; New York (NY); On-site; USD 55,000 - 75,000; Full time

Job summary

Montefiore Medical Center in New York seeks an organized Residency Program Coordinator to support the Residency Director and maintain ACGME accredited program operations. You will process applications, manage credentialing records for physicians, PAs, and NPs, and coordinate interviews and fellowship activities while ensuring timely communications and clerical excellence.

This role emphasizes data reporting, enrollment support, and collaboration with the Credentialing office to uphold program

Qualifications

• HS graduate or GED required.
• 1-3 years of secretarial experience involving customer service.
• Experience with residency program management and/or provider credentialing preferred.
• Experience with ACGME preferred.

Responsibilities

• Coordinate the Residency Program by maintaining statistical reports and records for ACGME.
• Process residency applications and assist residents in obtaining visas and licensure.
• Coordinate residency interviews and events (graduation, meetings) as assigned.
• Act as liaison to the resident house staff office and credentialing office.
• Ensure credential criteria for physicians, physician assistants, and nurse practitioners are met.
• Provide clerical support and ensure program deadlines and documentation are current.
• Support recruitment activities and visa/licensure processes.

Skills

Secretarial experience

Customer service

Education

HS Graduate/GED

Job description

Introduction

To heal, to teach, to discover and to advance the health of the communities we serve.

To learn more about the “Montefiore Difference” – who we are at Montefiore and all that we have to offer our associates, please click here.

Overview

Assist the Residency Program Director and supports all the activities required to maintain an ACGME accredited Residency/FellowshipProgram. Responsible for the processing of applications, and maintenance of statistical reports and records for the residency program. Ensures that new physicians, physician assistants, and nurse practitioners meet criteria for credentialing purposes. Maintains those requirements for established physicians and PAs on an ongoing basis. Is responsible for general clerical responsibilities, planning, preparing required correspondence, organization of and scheduling of activities for the Residency program and the Department. Supports fellowship applications and maintains physician HR files.

Responsibilities

• Coordinate the Residency Program by maintaining statistical reports and records for ACGME. Maintains all residency files, including resident evaluations. Compiles data, completes surveys and submits reports on residency program to the Program Director & Departmental Administrator.
  • Maintain Residency ACGME accreditation. Timely submission of reports and evaluations as pertains to the resident requirements, and program application with necessary.
• Process residency applications. Assist residents in obtaining visas and appropriate licensure. Assist in the development of recruitment strategies.
  • Viable accredited residency program.
• Coordinates residency interviews and special events relating to the residents, such as graduation, special meetings for the program as assigned by the Residency Program Director and the Department Director.
  • Visibility of the program is enhanced. Professional work life is simplified relating to administrative functions, both clinical and academic.
• Act as liaison to the resident house staff office.
  • Problems are addressed as they arise and solutions are sought.
• Ensure that all physicians, physician assistants, and nurse practitioners meet credential criteria and maintain institutional requirements for established physicians.
  • Ensure proper credentials for the department.
• Acts as liaison to the Institution's Credentialing office.
  • Ensure proper and timely credentials of all residents, faculty, and mid-level providers.
• Coordinate activities and perform required clerical support as Program requirements dictate.
  • Program parameters and deadlines are met, files are current, correspondence is timely and complete, key personnel and contracts are identified.
• Provides phone support to the program when needed.
  • Creation of a work environment that supports a high quality of work life. Supports and encourages a good educational experience for residents' program.
• Other assigned duties.
  • Expedites daily operations and activities assigning or performing various tasks as required.

Requirements

• HS Graduate/GED Required.
• 1-3 years of secretarial experience involving customer service or equivalent combination of training preferred.
• Previous experience in residency program management and/or provider credentialing preferred.
• Experience with ACGME preferred.