Fellowship Coordinator (Clinical Education Coordinator)

Indiana University; Indianapolis (IN); Sur place; USD 38 000 - 52 000; Plein temps

Avantages offerts par ce poste

Health insurance

Tuition subsidy

Paid holidays

Paid time off

Employee assistance program

Résumé du poste

Indiana University in Indianapolis is seeking an organized administrative professional to support the Gastroenterology/GME education programs. You will coordinate department operations, manage calendars, and assist in scheduling and recruitment activities for residents and fellows.

The role emphasizes strong communication, confidentiality, and collaboration with faculty and healthcare leaders to ensure smooth educational program delivery and accreditation readiness.

Qualifications

• Must have strong written and verbal communication.
• Maintain high professionalism in all interactions.
• Demonstrate time management and prioritization skills.
• Show commitment to quality in admin processes.
• Remain flexible in a fast-paced, dynamic environment.
• Be thorough and dependable in handling tasks.
• Show initiative in supporting program operations.
• Build strong customer relationships.
• Organized and detail-oriented approach preferred.

Responsabilités

• Provide administrative support to the department, including calendars, correspondence, reports, and meetings.
• Schedule rotations and clinic hours for members; arrange extracurricular activities as needed.
• Counsel residents on scheduling, rotation requirements, benefits, and leave.
• Coordinate recruitment activities: events, screening, interviews, references, and orientation.
• Maintain documentation with accuracy, confidentiality, and accessibility.
• Lead program improvement projects from initiation to execution.
• Offer recommendations to improve program administration and overall care quality.
• Participate in planning and development of academic and clinical requirements to meet accreditation standards.

Connaissances

Written and verbal communication

Professionalism

Time management

Quality mindset

Flexibility

Thoroughness

Initiative

Relationship building

Organized and detail-oriented

Formation

High school diploma or equivalent

4 years of administration/office coordination experience

Experience in clinical/academic setting (preferred)

Description du poste

• Serves as a key partner to fellowship leadership, faculty, fellows, residents, students, and Graduate Medical Education (GME) stakeholders in a highly visible role
• Supports the administration of fellowship training programs and clinical education initiatives
• Helps ensure the smooth operation of educational programs while contributing to the success of future gastroenterology and hepatology specialists
• Coordinates educational programs
• Supports learners
• Collaborates with faculty and healthcare leaders

GASTROENTEROLOGY (IN-GAST-IUINA)

Department-Specific Responsibilities

• Serves as a key partner to fellowship leadership, faculty, fellows, residents, students, and Graduate Medical Education (GME) stakeholders in a highly visible role
• Supports the administration of fellowship training programs and clinical education initiatives
• Helps ensure the smooth operation of educational programs while contributing to the success of future gastroenterology and hepatology specialists
• Coordinates educational programs
• Supports learners
• Collaborates with faculty and healthcare leaders

General Responsibilities

• Provides administrative support to the department, such as managing calendars, answering phone calls, creating routine and confidential correspondence, drafting reports and presentations, and arranging meetings and conferences
• Schedules rotations and clinic hours for members. May arrange extracurricular activities
• Counsels current and incoming residents on administrative issues such as scheduling, rotation requirements, benefits, and leave
• Coordinates activities related to recruitment, including events, screening, interviewing, reference checks, and orientation for candidates
• Maintains ongoing documentation with respect to accuracy, confidentiality, and accessibility
• Implements program improvement projects from initiation to execution
• Offers recommendations to improve program administration and/or the overall quality of care
• Participates in the planning and development of academic and clinical requirements to ensure that all accreditation standards are maintained

Combinations of related education and experience may be considered. Education beyond the minimum required may be substituted for work experience. Work experience beyond the minimum required may be substituted for education.

EDUCATION

Required

• High school diploma or equivalent (such as HSED or GED)

Required

• 4 years of experience in administration, office management, or program coordination

Preferred

• Experience in a clinical or academic setting

Skills

Required

• Proficient written and verbal communication skills
• Maintains a high degree of professionalism
• Demonstrated time management and priority setting skills
• Demonstrates a high commitment to quality
• Possess flexibility to work in a fast-paced, dynamic environment
• Highly thorough and dependable
• Possess a high degree of initiative
• Builds strong customer relationships

Preferred

• Organized and detail-oriented

This role requires the ability to effectively communicate and to operate a computer and other standard office productivity equipment. The position involves sedentary work as well as periods of time moving around an office environment and the campus. The person in this role must be able to perform the essential functions with or without an accommodation.

For full-time staff employees, Indiana University offers a wide array of benefits including:

• Comprehensive medical and dental insurance
• Health savings account with generous IU contributions
• Healthcare and dependent care flexible spending accounts
• Basic group life insurance paid by IU
• Voluntary supplemental life, long-term disability, critical illness, and supplemental accidental death & dismemberment insurance
• Base retirement plan with generous IU contributions, subject to vesting
• Voluntary supplemental retirement plan options
• Tuition subsidy for employees and family members taking IU courses
• 10 paid holidays plus a paid winter break each year
• Generous paid time off plans
• Paid leave for new parents and IU-sponsored volunteer events
• Employee assistance program (EAP)

Learn more about our benefits by reviewing the IU Benefit Programs Brochure.

Career Level: Mastery

FLSA: Nonexempt

Job Function: Health Services

Job Family: Clinical Education

Indiana University is an equal opportunity employer and provider of ADA services and prohibits discrimination in hiring. See Indiana University Notice of Non-Discrimination here which includes contact information.

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