Fellowship Coordinator

University of Colorado; United States; On-site; USD 60,000 - 85,000; Full time

Benefits offered by this job

Medical plan options

Dental plan options

Retirement 401(a) plan

Job summary

University of Colorado Anschutz Medical Campus is seeking a Fellowship Coordinator to oversee the day-to-day administration of five pathology fellowship programs, ensuring compliance with ACGME/CUGME and institutional policies while supporting the Program Director in maintaining educational quality.

The role involves onboarding fellows, managing data (MedHub), coordinating recruitment, budgeting, and events, with onsite training in Aurora, CO and potential hybrid work later.

Qualifications

• Bachelor's degree with 1 year fellowship coordination experience (intermediate).
• Bachelor's degree with 2 years fellowship program coordination experience (senior).
• Advanced degree may substitute for experience.

Responsibilities

• Administer day-to-day operations for five pathology fellowship programs.
• Coordinate onboarding, orientation, scheduling, and exit processes for fellows and learners.
• Maintain program data and documentation including evaluations, rotation schedules, and accreditation requirements.
• Support program directors in monitoring program quality and accreditation materials.
• Manage fellowship recruitment cycles, including application review, interview scheduling and ranking processes.
• Track fellowship budgets and coordinate with the Business Manager on funding allocations.
• Assist with planning and executing fellowship events including graduations.

Skills

Communication

Organization

Time management

Education

Bachelor's degree

Advanced degree preferred

Tools

MedHub

Job description

University of Colorado Anschutz Medical Campus

Department: Department of Pathology

Job Title: Fellowship Coordinator

Position #00851492 - Requisition #: 41451

Job Summary

The Department of Pathology is seeking a Fellowship Coordinator who will be responsible for the day ‐ to ‐ day administration of five Fellowship training programs (3 ACGME‑accredited, 2 unaccredited). Assist the Program Director in ensuring that the training programs are in full compliance with CUGME Office policies and procedures, as well as relevant institutional policies and procedures, ACGME program requirements and regulations, and relevant professional standards and criteria are met. Assist the Program Director in developing and maintaining the educational quality of the training programs.

Key Responsibilities

• Administer day‑to‑day operations for five pathology fellowship programs, ensuring compliance with ACGME, CUGME, and institutional policies.
• Coordinate onboarding, orientation, scheduling, and exit processes for fellows, residents, medical students, and visiting learners.
• Maintain program data and documentation, including MedHub records, evaluations, rotation schedules, and accreditation requirements.
• Support Program Directors in monitoring program quality, preparing accreditation materials, and maintaining continuous compliance.
• Manage fellowship recruitment cycles, including application review, interview scheduling, virtual interview facilitation, and ranking processes.
• Track fellowship budgets, process expenses, and coordinate with the Business Manager and Program Directors on funding allocations.
• Assist with planning and executing fellowship events, including graduation and other program activities throughout the year.
• Other duties as assigned

Work Location

Onsite - this role is expected to work onsite and is located in Aurora, CO for initial training with the option to move to a hybrid schedule once the candidate becomes fully operational

Why Join Us

Welcome to the Department of Pathology of the University of Colorado, Anschutz Medical Campus. The Department has grown substantially in the past 15 years, from 40 to 120 faculty in parallel with the remarkable growth of our hospital-based affiliates as well as the city and county of Denver. Our work is value driven and focused on scientific investigation, lifelong learning and a balance of personal and professional values. In addition to a vibrant and highly competitive residency program with 25 positions, we offer 9 fellowships and participate in numerous graduate schools and the MD/PhD program of the CU School of Medicine.

• Medical: Multiple plan options
• Dental: Multiple plan options
• Additional Insurance: Disability, Life, Vision
• Retirement 401(a) Plan: Employer contributes 10% of your gross pay
• Paid Time Off: Accruals over the year
• Vacation Days: 22/year (maximum accrual 352 hours)
• Sick Days: 15/year (unlimited maximum accrual)
• Holiday Days: 15/year
• Tuition Benefit: Employees have access to this benefit on all CU campuses
• ECO Pass: Reduced rate RTD Bus and light rail service

There are many additional perks & programs with the CU Advantage .

Why work for the University?

We have AMAZING benefits and offer exceptional amounts of holiday, vacation and sick leave! The University of Colorado offers an excellent benefits package including:

• Medical: Multiple plan options
• Dental: Multiple plan options
• Additional Insurance: Disability, Life, Vision
• Retirement 401(a) Plan: Employer contributes 10% of your gross pay
• Paid Time Off: Accruals over the year
• Vacation Days: 22/year (maximum accrual 352 hours)
• Sick Days: 15/year (unlimited maximum accrual)
• Holiday Days: 15/year
• Tuition Benefit: Employees have access to this benefit on all CU campuses
• ECO Pass: Reduced rate RTD Bus and light rail service

Qualifications

• Intermediate - Bachelor's degree from an accredited institution and 1 year of professional experience with residency and/or fellowship coordination
• Senior - Bachelor's degree from an accredited institution and 2 year of professional experience with residency and/or fellowship program coordination
• A combination of education and related technical/military/paraprofessional experience may be substituted for a bachelor's degree on a year for year basis.
• An advanced degree (Masters or Doctorate) may be substituted for experience on a year for year basis if the degree is in a field of study directly related to the work assignment.

Applicants must meet minimum qualifications at the time of hire.

Preferred Qualifications

• Previous experience in a graduate medical education environment and/or previous experience concurrently coordinating multiple Fellowship training programs.

Competencies

• Ability to communicate effectively, both in writing and orally.
• Ability to establish and maintain effective working relationships with employees at all levels throughout the institution.
• Outstanding customer service skills.

Conditions of Employment

Applicants must be legally authorized to work in the United States without requiring sponsorship. We are unable to provide work visa sponsorship or employment authorization for this position now or in the future.

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