Fellowship Coordinator

University of Colorado; Aurora (CO); On-site; USD 49,000 - 71,000; Full time

Benefits offered by this job

Sick days 15/year

Health insurance

Tuition Benefit

Job summary

University of Colorado Anschutz Medical Campus, Department of Pathology, seeks a Fellowship Coordinator to manage day-to-day administration of five fellowship programs (3 ACGME-accredited, 2 unaccredited). You will ensure compliance with ACGME/CUGME policies and assist in maintaining educational quality across programs.

The role oversees onboarding, data management (MedHub), recruitment cycles, budgets, and program events. Onsite work in Aurora, CO with hybrid options after training.”

Qualifications

• Bachelor's degree from an accredited institution and 1 year of professional experience with residency and/or fellowship coordination.
• Advanced degree may be substituted for experience; relevant experience preferred.

Responsibilities

• Administer day-to-day operations for five pathology fellowship programs, ensuring compliance with ACGME, CUGME, and institutional policies.
• Coordinate onboarding, orientation, scheduling, and exit processes for fellows, residents, medical students, and visiting learners.
• Maintain program data and documentation, including MedHub records, evaluations, rotation schedules, and accreditation requirements.
• Support Program Directors in monitoring program quality, preparing accreditation materials, and maintaining continuous compliance.
• Manage fellowship recruitment cycles, including application review, interview scheduling, virtual interview facilitation, and ranking processes.

Skills

Communication

Education

Bachelor's degree

Job description

• Sick Days: 15/year (unlimited maximum accrual)

University of Colorado Anschutz Medical Campus

Department: Department of Pathology

Job Title: Fellowship Coordinator

Position #00851492 – Requisition #: 41451

Job Summary

The Department of Pathology is seeking a Fellowship Coordinator who will be responsible for the day‑to‑day administration of five Fellowship training programs (3 ACGME-accredited, 2 unaccredited). Assist the Program Director in ensuring that the training programs are in full compliance with CUGME Office policies and procedures, as well as relevant institutional policies and procedures, ACGME program requirements and regulations, and relevant professional standards and criteria are met. Assist the Program Director in developing and maintaining the educational quality of the training programs.

Key Responsibilities

• Administer day‑to‑day operations for five pathology fellowship programs, ensuring compliance with ACGME, CUGME, and institutional policies.
• Coordinate onboarding, orientation, scheduling, and exit processes for fellows, residents, medical students, and visiting learners.
• Maintain program data and documentation, including MedHub records, evaluations, rotation schedules, and accreditation requirements.
• Support Program Directors in monitoring program quality, preparing accreditation materials, and maintaining continuous compliance.
• Manage fellowship recruitment cycles, including application review, interview scheduling, virtual interview facilitation, and ranking processes.
• Track fellowship budgets, process expenses, and coordinate with the Business Manager and Program Directors on funding allocations.
• Assist with planning and executing fellowship events, including graduation and other program activities throughout the year.
• Other duties as assigned

Work Location

Onsite – this role is expected to work onsite and is located in Aurora, CO for initial training with the option to move to a hybrid schedule once the candidate becomes fully operational

Why Join Us

Welcome to the Department of Pathology of the University of Colorado, Anschutz Medical Campus. The Department has grown substantially in the past 15 years, from 40 to 120 faculty in parallel with the remarkable growth of our hospital-based affiliates as well as the city and county of Denver. Our work is value driven and focused on scientific investigation, lifelong learning, and a balance of personal and professional values. In addition to a vibrant and highly competitive residency program with 25 positions, we offer 9 fellowships and participate in numerous graduate schools and the MD/PhD program of the CU School of Medicine.

Why work for the University?

We have AMAZING benefits and offer exceptional amounts of holiday, vacation and sick leave! The University of Colorado offers an excellent benefits package including:

• Medical: Multiple plan options
• Dental: Multiple plan options
• Additional Insurance: Disability, Life, Vision
• Retirement 401(a) Plan: Employer contributes 10% of your gross pay
• Paid Time Off: Accruals over the year
• Vacation Days: 22/year (maximum accrual 352 hours)
• Sick Days: 15/year (unlimited maximum accrual)
• Holiday Days: 15/year
• Tuition Benefit: Employees have access to this benefit on all CU campuses
• ECO Pass: Reduced rate RTD Bus and light rail service

There are many additional perks & programs with the CU Advantage.

Qualifications

Minimum Qualifications

Intermediate

• Bachelor's degree from an accredited institution and 1 year of professional experience with residency and/or fellowship coordination

Senior

• Bachelor's degree from an accredited institution and 2 year of professional experience with residency and/or fellowship program coordination

A combination of education and related technical/military/paraprofessional experience may be substituted for a bachelor’s degree on a year for year basis.

An advanced degree (Masters or Doctorate) may be substituted for experience on a year for year basis if the degree is in a field of study directly related to the work assignment.

Applicants must meet minimum qualifications at the time of hire.

Preferred Qualifications

• Previous experience in a graduate medical education environment and/or previous experience concurrently coordinating multiple Fellowship training programs.

Competencies

• Ability to communicate effectively, both in writing and orally.
• Ability to establish and maintain effective working relationships with employees at all levels throughout the institution.
• Outstanding customer service skills.

Conditions of Employment

• Applicants must be legally authorized to work in the United States without requiring sponsorship. We are unable to provide work visa sponsorship or employment authorization for this position now or in the future.

Anticipated Pay Range

• Intermediate: $48,989 to $65,645
• Senior: $52,961 to $70,968

Equal Employment Opportunity Statement

CU is an Equal Opportunity Employer and complies with all applicable federal, state, and local laws governing nondiscrimination in employment. We are committed to creating a workplace where all individuals are treated with respect and dignity, and we encourage individuals from all backgrounds to apply, including protected veterans and individuals with disabilities.

ADA Statement

The University will provide reasonable accommodations to applicants with disabilities throughout the employment application process. To request an accommodation pursuant to the Americans with Disabilities Act, please contact the Human Resources ADA Coordinator at [e-mail] .

Background Check Statement

The University of Colorado Anschutz Medical Campus is dedicated to ensuring a safe and secure environment for our faculty, staff, students and visitors. To assist in achieving that goal, we conduct background investigations for all prospective employees.

Vaccination Statement

CU Anschutz strongly encourages vaccination against the COVID-19 virus and other vaccine preventable diseases. If you work, visit, or volunteer in healthcare facilities or clinics operated by our affiliated hospital or clinical partners or by CU Anschutz, you will be required to comply with the vaccination and medical surveillance policies of the facilities or clinics where you work, visit, or volunteer, respectively. In addition, if you work in certain research areas or perform certain safety sensitive job duties, you must enroll in the occupational health medical surveillance program.

University Staff