Federal Work Study Student: REC- Administrative Assistant

Texas A&M University; Commerce (TX); On-site; USD 17,000 - 22,000; Part time

Job summary

Texas A&M University in Commerce, TX is seeking a Federal Work Study Student: Administrative Assistant for the Campus Recreation department. This on-site role supports daily administrative tasks, data entry, and records management within a campus recreation setting.

The position emphasizes accuracy, confidentiality, and the use of Microsoft Office tools to generate reports and support department initiatives. Part-time student worker with flexible scheduling may be available.

Qualifications

• Proficiency with Microsoft Office applications (Outlook, Word, Excel) and basic database usage.
• Strong data entry and record-keeping abilities.
• Effective communication and organizational skills.

Responsibilities

• Reconcile and verify daily cash deposits with accurate documentation.
• Maintain a clean, organized, and professional office environment.
• Assist with ordering, organizing, and maintaining office and program supplies.
• Manage departmental asset inventory and equipment tracking.
• Perform scanning, filing, data entry, and document preparation tasks.
• Prepare and maintain digital and physical records with confidentiality.

Skills

Microsoft Office

Outlook

Word

Excel

Databases

Internet-based systems

Job description

Job Title: Federal Work Study Student: REC- Administrative Assistant Agency East Texas A&M University Department Campus Recreation

Proposed Minimum Salary: Commensurate

Job Location: Commerce, Texas

Job Type: Student Worker

Job Description Summary of Responsibilities:

• Reconcile and verify daily cash deposits, ensuring accuracy and proper documentation.
• Maintain an organized, clean, and professional office environment.
• Assist with ordering, organizing, and maintaining office and program supplies.
• Assist with departmental asset inventory, equipment tracking, and inventory management systems.
• Complete administrative tasks including scanning, filing, copying, data entry, and document preparation.
• Prepare, organize, and maintain digital and physical records while ensuring confidentiality when handling sensitive information.
• Utilize Microsoft Office and other university software (Outlook, Word, Excel, databases, and internet-based systems) to maintain records, generate reports, and communicate effectively.
• Assist with scheduling, calendar management, and meeting preparation as assigned.
• Assist professional staff with administrative projects, special events, and departmental initiatives.
• Identify opportunities to improve office organization and administrative processes.
• Maintain accuracy and attention to detail while meeting assigned deadlines.
• Perform other duties as assigned.
• Provide: Resume Work-Study Permit.

Department Responsibilities:

Provide exceptional customer service by welcoming and assisting Campus Recreation participants, answering questions accurately and professionally, addressing concerns in a courteous manner, and creating a positive, engaging environment for all patrons and participants. Market Campus Recreation and area events. Demonstrate a commitment to providing an environment where people feel welcomed, valued, supported, and respected as they work to pursue their academic and professional goals. Attend all department and area trainings and meetings as assigned. Keep up to date on all TrainTraq assignments. Be prepared to encounter and respond to various hazards, with training provided to ensure safety and proper handling of potential risks. Maintain a standard of conduct while participating in Campus Rec activities or facilities, serving as a role model for other patrons by adhering to all safety, behavior, and policies. Assists with department events and programming as needed. Work early morning, night, and weekend hours as needed. All positions are security-sensitive. Applicants are subject to a criminal history investigation, and employment is contingent upon the institution’s verification of credentials and/or other information required by the institution’s procedures, including the completion of the criminal history check.

Equal Opportunity/Veterans/Disability Employer.

Welcome to East Texas A&M University, where We Transform Lives.

That transformation can begin right here with student employment. Whether you are an undergraduate student worker, a work-study student, or a graduate assistant, on-campus employment offers the opportunity to gain valuable experience, build professional skills, and earn income while pursuing your education.

As a proud Lion, your success is our mission.

Student worker positions are part-time roles available throughout the university in a variety of departments and offices. These roles help students gain hands-on experience in a professional setting.

• May work up to 19 hours per week while classes are in session
• May work full-time during breaks and summer if enrolled for the upcoming fall
• Must not work during scheduled class times
• Open to all actively enrolled students regardless of financial aid status
• Students do not need to be enrolled during summer if they plan to return in the fall
• Work-study positions are need-based jobs funded through federal or state financial aid programs and allow students to earn money to help pay for educational expenses.
• Must be awarded federal or state work-study through Financial Aid
• May work up to 19 hours per week during the semester
• May work full-time during breaks and summer if returning in the fall
• Must not work during scheduled class times
• Positions are limited to the amount awarded and must follow program guidelines

Graduate assistantships offer opportunities to teach, conduct research, or assist in academic departments while continuing your graduate education.

To qualify, students must:

• Be fully admitted to a graduate program (not provisional or non-degree)
• Be in good standing with a minimum 3.0 GPA
• Be enrolled in courses each term of the assistantship
• Meet specific credit hour and subject requirements for teaching or lab roles
• Non-native English speakers must demonstrate language proficiency
• Research assistants must complete Responsible Conduct in Research training
• Work up to 20 hours per week, depending on the appointment
• May have teaching or research assignments, or provide administrative support