Federal Work Study- Student Life

ivytech; Marion (IN); On-site; USD 18,000 - 21,000; Part time

Job summary

Ivy Tech Marion is seeking a Student Life Assistant to support internal and external activities, mentor student engagement, and help run events and programs. You will be the first point of contact and help maintain a professional image for all services offered by Student Life.

Key duties include mascot brand management, assisting with events and promotions, coordinating logistics, and supporting campus organizations.

Qualifications

• Must be a current Ivy Tech student enrolled in at least 6 credit hours.
• Intermediate computer knowledge for applications like email, word processing, internet, spreadsheets, audio visual, zoom, voicemail applications.
• Excellent Public and Interpersonal Communication Skills, and ability to work collaboratively as a team player.
• Must be a Self-Starter with Self-Motivation -Has the ability to effectively work independently with little to no supervision.
• Has the ability to complete projects in a timely manner.
• Understands or has the ability to learn and adhere to Ivy Tech policies relating to Risk Management, Academic Standards, Finance, and Student Code of Conduct.
• Experience in event planning, organization, marketing, or visual communication a plus

Responsibilities

• Uphold and manage the Ivy Tech Marion mascot brand, image and persona.
• Assist in Student Life events, marketing campaigns and promotions, character appearances, guest and student interactions and photo opportunities.
• Maintain the Mascot costume, ensuring it remains in good condition and is clean and safe for each performance.
• Assist with planning, marketing, and facilitation of student life events, meetings, and conferences including facility reservations and set-up, vendor arrangements, catering arrangements, audio-visual requests, reservation lists, attendance tracking.
• Create Student Life printed and electronic materials and maintains campus bulletin boards and postings in all buildings.
• Assume Presidential role of the Campus Activities Board student organization and lead meetings and activities as needed.
• Maintain IvyLife student life portal, including event creation and participation.
• Provide ongoing administrative support for student organizations, regarding start-up, registration, tracking, training, and travel.
• Maintenance of supplies and materials in all Student Life locations.
• Collaborate with other departments and faculty to market and implement programming and activities.
• Answer telephone, greet visitors, relay information, and handle mail.
• Maintain calendars and schedule appointments for on-campus and virtual meetings and workshops

Skills

Public communication

Interpersonal skills

Self-motivation

Time management

Team player

Education

Current Ivy Tech student, enrolled in 6+ credits

Tools

Email

Word processing

Spreadsheets

Zoom

Job description

Serve as support to Student Life and functions related to extra and co-curricular activities, student organizations and student engagement. Serve as the first point of contact for internal and external customers who are seeking assistance from Student Life. Maintain good public relations and a professional image for the services, events and activities that are provided through the department.

Major Responsibilities:

• (Mascot) Uphold and assume the Ivy Tech Marion mascot brand, image and persona.
• (Mascot) Assist in Student Life events, marketing campaigns and promotions, character appearances, guest and student interactions and photo opportunities. Display enthusiasm and high energy, with exaggerated movements, gestures, and body language.
• (Mascot) Maintain the Mascot costume, ensuring it remains in good condition and is clean and safe for each performance.
• (CAB Assistants) Assist with the planning, marketing, and facilitation of student life events, meetings, and conferences including facility reservations and set-up, vendor arrangements, catering arrangements, audio-visual requests, reservation lists, attendance tracking.
• (CAB Assistants) Create Student Life printed and electronic materials and provides maintenance of campus bulletin boards and campus postings in all buildings.
• (CAB Assistants - Marion) Assume Presidential role of the Campus Activities Board student organization, assuming all roles and responsibilities therein. This includes but is not limited to scheduling and leading meetings, organizing agendas, planning team outings, and leading organization officers. Represent Campus Activities Board on the Student Organization Budget Committee.
• Maintain IvyLife student life portal, including event creation, marketing posts, event participation.
• Provide ongoing administrative support for student organizations, regarding org startup, registration, tracking, training, and travel.
• Maintenance of supplies, and materials in all Student Life locations, including Student Life office and storage closet(s).
• Work collaboratively with other internal departments and faculty to market and implement appropriate programming and activities.
• Answer telephone and greet visitors, transmit requested information, record messages, and route information to appropriate personnel. Receive incoming mail and prepares outgoing mail.
• Maintain calendars, schedule appointments, and support designated on-campus and virtual meetings and workshops including follow-up as needed

Minimum Qualifications:

• Must be current student in good standing with 12 credit hours accumulated Ivy Tech courses. Must be currently enrolled for minimum of 6 credit hours. May continue working one semester beyond end of classes.
• Intermediate computer knowledge for applications like email, word processing, internet, spreadsheets, audio visual, zoom, voicemail applications.
• Excellent Public and Interpersonal Communication Skills, and ability to work collaboratively as a team player.
• Must be a Self-Starter with Self-Motivation -Has the ability to effectively work independently with little to no supervision.
• Has the ability to complete projects in a timely manner.
• Understands or has the ability to learn and adhere to Ivy Tech policies relating to Risk Management, Academic Standards, Finance, and Student Code of Conduct.
• Experience in event planning, organization, marketing, or visual communication a plus

Ivy Tech Community College is an accredited, equal opportunity/affirmative action employer. All qualified applicants will receive consideration for employment without regard to race, color, ethnicity, national origin, marital status, religion, sex, gender, sexual orientation, gender identity, disability, age or veteran status. As required by Title IX of the Education Amendments of 1972, Ivy Tech Community College does not discriminate on the basis of sex, including sexual harassment in its educational programs and activities, including employment and admissions. Questions specific to Title IX may be referred to the College's Title IX Coordinator or to the US Department of Education Office of Civil Rights.