Federal Work Study Student COBEPS Office Secretary

Albany State University; Albany (GA); On-site; USD 16,531 - 22,041; Part time

Job summary

Albany State University is seeking a part-time Federal Work Study Office Secretary to provide clerical support to the COBEPS office. Responsibilities include answering phones, greeting guests, scheduling, filing, data entry, and assisting with events in a fast-paced academic setting.

The role requires current enrollment as an Albany State student and offers an on-campus work arrangement with potential growth and professional exposure within the COBEPS team.

Qualifications

• Must be a current Albany State student enrolled in six or more undergraduate credit hours or three or more graduate credit hours.

Responsibilities

• Greet and assist students, faculty, staff, and visitors in a professional manner.
• Answer and direct incoming calls, emails, and inquiries.
• Maintain organized filing systems and confidentiality of information.
• Perform data entry, scanning, copying, and prepare correspondence as assigned.
• Schedule appointments and assist with meetings for the Dean's Office.
• Prepare materials for meetings and distribute mail.

Skills

Verbal communication

Written communication

Customer service

Organization

Education

Current Albany State student

Tools

Microsoft Office

Job description

Job Title and Location

Job Title: Federal Work Study Student COBEPS Office Secretary

Location: Albany State Rec. Location

Regular/Temporary: Temporary

Full/Part Time: Part-Time

Job ID: 301530

About Us

Albany State University is a fully accredited senior unit of the University System of Georgia. Employees receive benefits provided by the University System of Georgia, including, but not limited to, medical and major medical insurance, group life insurance, participation in the Georgia Teachers' Retirement System, Optional Retirement Plan (Faculty and exempt employees only), Social Security and Tuition Assistance Program after six months of employment.

Location: Our West Campus is located at 2400 Gillionville Road, Albany, GA 31707. Our East Campus is located at 504 College Drive, Albany, GA 31705. The Human Resources office for both campuses is located on the West Campus in Building K, Suite 209.

Job Summary

Provide administrative and clerical support to the College of Business, Education & Professional Studies (COBEPS) office through the Federal Work-Study (FWS) program. Assisted faculty, staff, students, and visitors by answering phones, greeting guests, scheduling appointments, maintaining records, filing documents, processing paperwork, and performing data entry. Supported daily office operations by organizing files, preparing correspondence, managing office supplies, and providing excellent customer service while maintaining confidentiality and professionalism in a fast-paced academic environment.

Sponsorship is not available for this position.

Responsibilities

• Report directly to the Administrative Assistant in the Dean's Office and provide daily administrative support.
• Greet and assist students, faculty, staff, and visitors in a professional and courteous manner.
• Answer and direct incoming phone calls, emails, and office inquiries.
• Maintain organized electronic and paper filing systems while ensuring confidentiality of sensitive information.
• Perform data entry, scan documents, copy materials, and prepare correspondence as assigned.
• Assist with scheduling appointments, meetings, and special events for the Dean's Office.
• Prepare meeting materials, packets, and other documents for faculty and staff.
• Sort, distribute, and process incoming and outgoing mail.
• Monitor and maintain office supplies and notify the Administrative Assistant when inventory needs replenishing.
• Assist with student forms, departmental paperwork, and other office documentation.
• Support special projects and campus events sponsored by the College of Business, Education & Professional Studies (COBEPS).
• Maintain a clean, organized, and welcoming office environment.
• Operate standard office equipment, including computers, printers, copiers, scanners, and telephones.
• Follow university policies and procedures while maintaining professionalism and confidentiality at all times.
• Perform other clerical and administrative duties as assigned by the Administrative Assistant or the Dean's Office.

Required Qualifications

Must be a current Albany State student enrolled in six or more undergraduate credit hours or three or more graduate credit hours.

Preferred Qualifications

• Currently enrolled as a student at Albany State University.
• Preference will be given to students enrolled in the College of Business, Education, and Professional Studies (COBEPS).
• Eligible to participate in the Federal Work-Study (FWS) Program.
• Strong verbal and written communication skills.
• Excellent customer service and interpersonal skills.
• Basic knowledge of Microsoft Office Suite (Word, Excel, Outlook, and PowerPoint).
• Strong organizational skills with the ability to manage multiple tasks and meet deadlines.
• Ability to maintain confidentiality and handle sensitive information with professionalism.
• Dependable, punctual, and able to work independently as well as collaboratively in a team environment.
• Willingness to learn university policies, procedures, and office operations.

Required Documents to Attach

• Cover letter.
• Resume.
• Unofficial transcripts.
• A list of at least 3 professional references with their contact information.

Knowledge, Skills, & Abilities

• Strong communication and customer service skills.
• Basic knowledge of Microsoft Office Suite.
• Excellent organizational and time management skills.
• Ability to maintain confidentiality and professionalism.
• Ability to work independently and as part of a team.

Contact Information

For more information or questions about a job posting, please contact the Office of Human Recourses at [phone], or by email at [e-mail]. For technical support, please call OneUSG Connect Support at [phone], or by email at [e-mail].

USG Core Values

The University System of Georgia is comprised of our 26 institutions of higher education and learning as well as the System Office. Our USG Statement of Core Values are Integrity, Excellence, Accountability, and Respect. These values serve as the foundation for all that we do as an organization, and each USG community member is responsible for demonstrating and upholding these standards. More details on the USG Statement of Core Values and Code of Conduct are available in USG Board Policy 8.2.18.1.2 and can be found on-line at https://www.usg.edu/policymanual/section8/C224/#p8.2.18_personnel_conduct.

Additionally, USG supports Freedom of Expression as stated in Board Policy 6.5 Freedom of Expression and Academic Freedom found on-line at https://www.usg.edu/policymanual/section6/C2653.

Institutional Values

Excellence

We achieve outcomes of the highest quality, hold ourselves accountable to the highest standard and are committed to continuous improvement in University programs and services.

Respect

We are directed by tenets of ethics, treating other with courteous regard, and being civil in our interactions.

Community

We strive to build community and value a good mindset.

Teamwork

We seek partnerships within the University and community. We practice a supportive spirit that results in the implementation of plans, actions and shared results.

Learning

We cultivate a practice of global pedagogies in a learning environment.

Conditions of Employment

All selected candidates are required to successfully pass a Background Check review prior to starting with Albany State University.

Certain positions may also require the selected candidate to submit to or have:

• a credit check completed for "Positions of Trust" and/or approved departmental purchase card usage
• a motor vehicle report for positions that require driving an Albany State University vehicle
• a successful pre-employment drug test

Equal Employment Opportunity

Albany State University is an equal employment, equal access, and equal educational opportunity and affirmative action institution. It is the policy our institution to recruit, hire, train, promote and educate persons without regard to race, color, national or ethnical origin, age, disability, gender, religion, sexual orientation, gender identity or veteran status as required by applicable state and federal laws (including Title VI, Title VII, Title IX, Sections 503, and 504, AREA, ADA, E.O. 11246, and Rev. Proc. 75-50). Albany State University is an Affirmative Action/Equal Opportunity Institution. For questions or more detailed information regarding this policy please contact the Albany State University Office of Human Resources at [phone]. Individuals requiring disability related accommodations for participation in any event or to obtain print materials in an alternative format, please contact the Disability Resource Center at 229-500-3442.