Federal Work Study possible: Art@Work Graduate Coordinator (Graduate Student Wage)

University of Virginia Physicians Group; United States; On-site; USD 39,000 - 44,000; Part time

Job summary

The University of Virginia invites applications for the Art@Work Graduate Coordinator, a part-time, 6-8 hour weekly role for the 2026-2027 academic year. This position is eligible as a FWS assignment and supports placing local art in UVA spaces across departments and facilities.

Reporting to the Art@Work core team, you will help schedule meetings, manage logistics with facilities, document acquisitions, assist with outreach and social media, and support budget monitoring.

Qualifications

• Must be enrolled full-time at the University of Virginia as a graduate student in a masters or Ph.D. program.
• Excellent organizational skills with emphasis on notetaking, record-keeping, and scheduling.
• Able to work independently and as part of a team.
• Strong written communication and social media experience.
• Must be able to lift up to 40 lbs.
• Valid driver's license or willingness to obtain one on hire.

Responsibilities

• Supports the Art@Work Committee and core team; schedules meetings and takes notes.
• Manages logistics of acquiring, storing, lending, moving, and installing art with Facilities Management.
• Maintains lending library; documents acquisitions; drafts site host/loan agreements; coordinates deliveries and displays.
• Supports outreach: administers email, maintains website, writes/relays press releases, curates Instagram posts.
• Assists in finance and procurement: monitors budget and spending.

Skills

Organizational skills

Notetaking

Record-keeping

Scheduling

Communication

Social media

Teamwork

Art handling

Education

Graduate student (Masters/PhD)

Tools

Microsoft Teams

SharePoint

Job description

ABOUT ART@WORK

The Art@Work Graduate Coordinator will support the administration of the Art@Work Program to make art available in shared spaces within UVA’s academic departments and units. This 6-8 hour weekly role is for the 2026-2027 academic year. This position is open to being a FWS assignment. The Art@Work program aims to establish a comprehensive and widespread framework to make art by local artists widely available in shared spaces within UVA’s academic departments and units—open offices, conference rooms, corridors, and lobbies. The focus is on purchasing artwork created by local artists- those living in the Charlottesville area, including the city of Charlottesville and the counties of Albemarle, Augusta, Fluvanna, Greene, Louisa, and Nelson, with an emphasis on underrepresented and emerging artists. This includes students, staff, faculty, alumni, and others. This initiative, which adapts the UVA Health Arts Committee model for the academic side of UVA, aligns with the UVA 2030 Strategic Plan’s Key Initiative #5, “Cultivating Staff Success,” and Key Initiative #6, “Good Neighbor Program.” This program is funded by the President’s office – it was one of two winners of the 2025 Hoos Making an Impact competition, recognizing the positive impacts that visual art can have on employee wellbeing, productivity, and creativity.

RESPONSIBILITIES

• Supports the Art@Work Committee, which generally meets quarterly: schedules meetings, takes notes, retains records.
• Works closely with the Art@Work core team to manage the logistics of acquiring (with artist), storing (with Art@Work Core Team), lending (with Art@Work Core Team), moving (with Facilities Management), and installing art (with Facilities Management).
• Maintains Art@Work’s lending library of art: works with artists to arrange art deliveries; documents acquired artworks, moves art to Art@Work storage space, drafts site host / loanagreements (from templates), schedules; oversees site installations.
• Supports Art@Work’s outreach efforts: administers the Art@Work email account; helps to maintain the Art@Work website; assists in the writing and publishing of press releases and announcements; helps to program Art@Work’s Instagram account; takes and delivers images of artworks in situ to the artists.
• Supports Art@Work’s finance and procurement operations: monitors budget and spending.

QUALIFICATIONS

• Must be enrolled full‑time at the University of Virginia as a graduate student in a masters or Ph.D. program.
• Excellent organizational skills, with an emphasis on notetaking, record‑keeping, and scheduling.
• Must be able to work independently and as part of a team.
• Strong communication skills, with experience in written communications and social media.
• Must be able to lift up to 40 lbs.
• Valid driver's license or willingness to obtain one upon hire.

PREFERRED

• Experience in arts administration or working in libraries, archives, museums, or galleries.
• Understanding proper techniques for handling, packing, and storing fine art objects.
• Familiarity with UVA’s procurement and finance practices.

DURATION & COMPENSATION

This is an hourly role and does not provide tuition remission (or tuition adjustment) or a health insurance subsidy. Art@Work has funding to support this role for ~6-8 hours per week at $30/hour for the 2026-2027 academic year. Upon successful annual review, there may be an opportunity to renew role for the 2027-2028 academic year.

CAREER & SKILLS DEVELOPMENT

Career Paths

• Arts Administration
• Galleries, Libraries, Archives, and Museums Administration
• Grants Administration
• Academic Administration
• Communication, Outreach, and Publishing
• Non-profit

Skills

• Communication (Written and/or verbal)
• Teamwork and Collaboration
• Knowledge of Sector and Networking
• Problem-solving and Analytical Thinking
• Project Management
• Art Handling

LEARNING & MENTORING PLAN

The Art@Work Intern will report to Holly Robertson, Curator of Exhibitions in the UVA Library and other members of the Art@Work core team. We will meet weekly—either to plan work and share updates, or as part of the Art@Work Core team and/or Art@Work Committee. Between meetings, communication via the Art@Work Core team utilizes Microsoft Teams chat and Sharepoint resources.

EEO STATEMENTS

The University of Virginia is an equal opportunity employer. All interested persons are encouraged to apply, including veterans and individuals with disabilities. Learn more about UVA’s commitment to non-discrimination and equal opportunity employment.

ABOUT THE UNIVERSITY

In 1819, Thomas Jefferson founded the University of Virginia and inaugurated a bold experiment. Two centuries later, Jefferson’s vision thrives. Across Grounds - and throughout the world - UVA students, faculty, staff and alumni challenge convention, break barriers and pursue the greater good. The University of Virginia is made up of eleven schools and affiliated foundations in Charlottesville plus the College at Wise in Southwest Virginia. The University of Virginia Health System is a renowned academic medical center committed to providing outstanding patient care, educating tomorrow's health care leaders and discovering new and better ways to treat diseases. The University’s Medical Center, School of Medicine and Physicians Group are recognized for their excellence in patient care, education and research.

BENEFITS & SERVICES

At UVA, we offer a rich collection benefits, which have long been recognized and valued for their comprehensiveness and competitiveness in the market. In addition to a robust array of traditional benefits such as health care, time off, and retirement, UVA offers a comprehensive list of benefits and services to help staff and faculty meet their personal and family needs.