Communications and Newsletter Assistant (Undergraduate or Graduate Student) (Student Wage)

University of Virginia; United States; Hybrid; USD 21,000 - 34,000; Part time

Job summary

The Rector & Visitors of the University of Virginia is seeking a part-time Communications and Newsletter Assistant (Undergraduate or Graduate Student) to help plan, develop, and produce the department newsletter. You will gather stories, conduct interviews, and draft internal content for publication while coordinating with the communications team to ensure brand alignment.

Ideal candidates are current undergraduates or graduates with strong writing skills, superb organization, and the ability to

Qualifications

• Currently enrolled as an undergraduate or graduate student in communications, journalism, marketing, public relations, English, public health, health sciences, education, or a related field.
• Strong written and verbal communication skills.
• Excellent organizational skills and attention to detail.
• Ability to work independently and meet deadlines.
• Proficiency with Microsoft Office applications, including Word, Outlook, and Teams.

Responsibilities

• Assist with planning, development, and production of the department newsletter.
• Gather stories, announcements, faculty and staff highlights, and other content from stakeholders.
• Attend meetings and take notes for internal communications.
• Conduct interviews to develop newsletter content.
• Draft and edit articles, profiles, and announcements for internal distribution.
• Collaborate with the team to align content with goals and branding.
• Assist with proofreading, formatting, and organizing content prior to publication.
• Support other communications and community engagement projects as assigned.

Skills

Strong written and verbal comms

Excellent organizational skills

Independent and deadline-driven

MS Office proficiency (Word, Outlook,

Education

Currently enrolled in related field (undergrad/graduate)

Tools

Canva

Mailchimp

Job description

Communications and Newsletter Assistant (Undergraduate or Graduate Student)

Responsibilities and Duties

Assist with the planning, development, and production of the department newsletter. Gather stories, announcements, faculty and staff highlights, and other content from department stakeholders. Attend departmental meetings and take notes on topics appropriate for internal communications. Conduct interviews with faculty, staff, students, and community partners as needed to develop newsletter content. Draft and edit articles, profiles, and announcements for internal distribution. Collaborate with the employee responsible for internal and external communications to ensure content aligns with departmental goals and branding. Assist with proofreading, formatting, and organizing newsletter content prior to publication. Support other communications and community engagement projects as assigned.

Required Qualifications

• Current undergraduate or graduate student in communications, journalism, marketing, public relations, English, public health, health sciences, education, or a related field.
• Strong written and verbal communication skills.
• Excellent organizational skills and attention to detail.
• Ability to work independently and meet deadlines.
• Proficiency with Microsoft Office applications, including Word, Outlook, and Teams.

Preferred Qualifications

• Experience writing for newsletters, websites, blogs, social media, or other publications.
• Familiarity with graphic design or newsletter platforms such as Canva, Mailchimp, or similar tools.
• Interest in healthcare, academic medicine, higher education, community engagement, or public health communications.
• Experience conducting interviews and developing stories from meetings or events.

Anticipated Start and End Date

Start Date: January 2027 (or as soon as available) End Date: May 2027 (with the possibility of extension based on departmental needs and funding)

Wage Rate or Range

• Undergraduate Students: $15.00 to $18.00 per hour
• Graduate Students: $18.00 to $25.00 per hour (Commensurate with experience and university student employment guidelines.)

Weekly Hours

• 10 to 15 hours per week (flexible scheduling based on the student's academic commitments)

Position Location

Hybrid position based in the Office of Medical Sciences Outreach, with opportunities for both in-person and remote work. Attendance at select departmental meetings may be required.

Supplemental Application Documents

• Required: Resume
• Preferred: Brief cover letter (1 page or less) describing interest in communications, storytelling, and newsletter development within an academic healthcare environment.

The University of Virginia is an equal opportunity employer. All interested persons are encouraged to apply, including veterans and individuals with disabilities. Learn more about UVA’s commitment to non-discrimination and equal opportunity employment.

In 1819, Thomas Jefferson founded the University of Virginia and inaugurated a bold experiment. Two centuries later, Jefferson’s vision thrives. Across Grounds - and throughout the world - UVA students, faculty, staff and alumni challenge convention, break barriers and pursue the greater good. The University of Virginia is made up of eleven schools and affiliated foundations in Charlottesville plus the College at Wise in Southwest Virginia. The University of Virginia Health System is a renowned academic medical center committed to providing outstanding patient care, educating tomorrow's health care leaders and discovering new and better ways to treat diseases. The University's Medical Center, School of Medicine and Physicians Group are recognized for their excellence in patient care, education and research. At UVA, we offer a rich collection benefits, which have long been recognized and valued for their comprehensiveness and competitiveness in the market. In addition to a robust array of traditional benefits such as health care, time off, and retirement, UVA offers a comprehensive list of benefits and services to help staff and faculty meet their personal and family needs.