Federal Work Study - Mail and Print Services Clerk

Southwestern-Oregon-Community-College; Coos Bay (OR); On-site; USD 17,000 - 22,000; Full time

Job summary

Southwestern Oregon Community College in Coos Bay is seeking a Student Worker to support Mail and Print Services and bookstore operations. The role runs 3 to 20 hours per week and requires the student to be degree-seeking, enrolled in at least 6 credits, and eligible for Federal Work-Study.

Strong time management, computer skills, and confidentiality are important. Responsibilities include assisting with mail, shipping, printing, and cashier duties, as well as handling deliveries, logbooks, and

Qualifications

• Must be a current degree-seeking student enrolled in at least 6 credits.
• Maintain Satisfactory Academic Progress with a minimum GPA of 2.0.
• Eligible to receive Federal Work-Study (FWS) based on FAFSA.

Responsibilities

• Provide high level customer service by assisting faculty, staff, and students with mail/shipping/receiving, printing, photocopiers, supplies, and work orders.
• Sort mail and back up mailing/shipping/receiving as needed.
• Log packages received by Mail and Print Services that have a tracking number.
• Balance cash drawers, prepare daily receipts, reconciliations and deposits.
• Alert supervisor of major errors and cross-reference deliveries with Purchase Orders as needed.
• Distribute mail and make campus deliveries of mail, packages and duplicating orders.
• Process mail forwarding and return to sender mail.
• Prepare forms for UPS, FedEx, and USPS.
• Answer and route calls to bookstore and mail/print services; relay messages.
• Assist as cashier for the bookstore and support daily sales operations.
• Support end-of-term buyback processes.

Skills

Time management

Computer literacy

Communication skills

Instruction following

Confidentiality

Job description

Deliver paper and packages. Binding, tabbing, folding, inserting, labeling, bulk mailings, hand collating, confidential shredding, and various duties related to department functions.

***This position is only open to Student Workers***
*3 to 20 hours per week*

1. Provide and maintain a high level of customer service by assisting faculty, staff, and students regarding mail/shipping/receiving, printing, photocopiers, supplies, work orders, etc.
2. Sort mail.
3. Back up for all mailing/shipping/receiving as needed, both incoming and outgoing.
4. Log in all packages received by Mail and Print Services that have a tracking number.
5. Reconcile cash drawers and balance daily receipts, prepare reconciliation and deposit.
6. Alert supervisor of major errors.
7. Cross-reference deliveries to the Purchase Order when needed, noting delivery, serial numbers, asset tags, etc. when needed.
8. Distribute mail as needed.
9. Make campus deliveries of mail, packages, duplicating orders and paper.
10. Process mail forwarding and return to sender mail.
11. Prepare forms as required by UPS, FedEx, and USPS.
12. Receive and prioritize incoming calls to the bookstore and mail and print services.
13. Assist caller, direct to appropriate person or take and relay messages.
14. Assist as cashier for the bookstore.
15. Assist with daily sales operation in the bookstore, includes keeping shelves and sales floor well stocked, maintained, and merchandised.
16. Assist with end of term buyback.

Must be current degree-seeking student enrolled in at least 6 credits.
Must maintain Satisfactory Academic Progress and maintain a minimum GPA of 2.0.

Must be eligible to receive FWS based on financial need and eligibility requirements determined by FAFSA.

Students in this job will need the following skills. You should be able to do these, or show that you can learn how (with or without reasonable accommodation):

• Excellent time management skill.
• Level of computer literacy sufficient to use software such as work processing, spreadsheets, and databases to produce correspondence and documents.
• Good oral and written communication skills.
• Ability to follow written and verbal instructions.
• Maintain high level of confidentiality regarding all sensitive mail, paperwork, documents, tests, memos, etc.

Non-Discrimination

Employees and potential employees of the Southwestern Oregon Community College District are hereby notified that Southwestern Oregon Community College does not discriminate on the basis of race, color, gender, sexual orientation, marital status, religion, national origin, age, disability, or protected veteran's status in employment, education, or activities as set forth in compliance with federal and state statutes and regulations. Any persons having inquiries equal opportunity or nondiscrimination may contact:

Rachele Lyon, Vice President of Administrative Services

Southwestern Oregon Community College

1988 Newmark Ave.

Coos Bay, OR 97420

[phone]

[e-mail]